Procurement and Contracts Manager

CareerSource Central FL•Orlando, FL

23h•$90,000 - $105,000•Hybrid

About The Position

The Procurement and Contracts Manager is responsible for organization-wide oversight and administration of procurement, contracting, and grant-related activities in compliance with applicable federal, state, and local requirements. This position serves as the primary authority for planning, developing, negotiating, executing, and monitoring contracts and procurements funded fully or partially by federal awards. The role ensures procurement actions are conducted in a manner that promotes full and open competition, cost reasonableness, transparency, and accountability, and that contracts are administered to achieve intended programmatic and fiscal outcomes.

Requirements

Bachelor’s degree from an accredited institution in business administration, public administration, management, or a related field
Minimum of five (5) years of progressively responsible experience in federal procurement and contract administration
Demonstrated experience applying Uniform Guidance (2 CFR Part 200) requirements
Proven experience developing RFPs, scopes of work, and procurement documentation
Strong background in project management, budgeting, and financial analysis
Thorough knowledge of federal procurement principles, including competition requirements, cost reasonableness, and contract administration
Strong written and verbal communication skills suitable for audit, monitoring, and executive review
Ability to interpret and apply federal regulations, grant terms, and contractual requirements
Strong analytical and documentation skills
Ability to manage multiple procurements and contracts concurrently
Proficiency in Microsoft Office applications and ERP systems (Sage Intacct preferred)
Ability to establish and maintain effective working relationships with internal and external stakeholders
Ability to maintain confidentiality and manage sensitive information
Ability to identify risks and implement corrective actions
Demonstrated ability to lead projects and enforce accountability
Demonstrated strategic and innovation competencies
Analyze and evaluate complex plans and strategies related to workforce, business, finance, agreements and/or public partnerships
Skilled in market analysis, planning and feasibility
Strong analytical skills and experience interpreting a strategic vision into an operational model
Skill in examining, developing, reengineering, and recommending business and operational policies and procedures
Ability to use critical thinking to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
Solid ability to prioritize and plan work activities, use time efficiently, and develop realistic action plans
Excellent communication skills, both written and oral, with the ability to represent the organization externally across a wide range of stakeholders and constituencies
Skilled in consensus building and public speaking
Ability to communicate effectively verbally in meetings, presentations or individually with staff; communicate effectively in writing
Excellent interpersonal skills coupled with a demonstrated ability to relate to people at all levels; Strong relationship building with the ability to find common ground, build consensus and strengthen collaboration among stakeholders
The ability to quickly establish credibility and serve as an advocate of the organization
Utilize negotiation skills to advance the revenue options for the organization
Ability to meet or exceed established performance goals and quality standards
Ability to make timely decisions, and exhibit sound and accurate judgment that could lead to major community or organizational consequences
Ability to oversee numerous projects and initiatives through direction and delegation
Ability to successfully navigate in a dynamic, fast-paced, outcome-driven environment
Ability to formulate and initiate policies and procedures that result in a highly effective workforce services of excellence system, with continuous eye towards quality improvements
Ability to develop and interpret budgets, contracts, personnel and financial reports
Ability to effectively manage staff in planning, decision-making, facilitating and process improvement
Have leadership abilities including the ability to effectively work with community, staff, and peers
Demonstrate organizational values in actions, words and attitude of Purpose-Driven, Innovation, Integrity and Fun
Demonstrated commitment to values of diversity, inclusiveness, and empowerment
Possesses a strong business acumen and commitment to service of CSCF staff and community
Understand CSCF, the workforce development system and various programs operated by the organization
Models CareerSource Central Florida’s core values
Maintains workplace culture by demonstrating the highest level of standards as defined by CSCF’s Trust Creeds and core values
Ability to synthesize complex information, analyze data, and forecast trends related to CSCF workforce and the labor market it serves
Ability to establish and maintain effective and cooperative working relationships with a diverse workforce and community
Extensive knowledge and experience in business and financial practices in either public, non-profit and/or private organizations, along with community program development experience
Strong working knowledge of partnerships, revenue diversity strategies, and business models
Knowledge of public administration principles and practices in Central Florida
Ability to manage a budget effectively and efficiently within a department or division
Ability to manage or administer grant funds
Provide project focused support to CSCF’s organizational strategic goals and objectives, such as preparing for key internal and external meetings and conducting the necessary follow-up
Proficient in the use of technology, including Microsoft Office applications and web-based platforms
Tasks involves light physical effort (i.e., some standing and walking, or frequent light lifting of less than 10 pounds); and minimal dexterity in the use of fingers and limbs in the operating of office equipment. Tasks may involve extended periods sitting at a workstation and utilizing a keyboard.
Some tasks require manual dexterity.
Some tasks require visual and hearing acuity.
Tasks require oral communications ability.

Nice To Haves

Advanced degree in a related field
Procurement or contract certification (e.g., CPSM, CPPB, CPCM, or equivalent)

Responsibilities

Serves as the lead authority for all procurement and contracting activities across the organization, including RFPs, RFQs, Invitation for Bids, sole-source justifications, and grant-funded procurements
Ensures all procurement actions comply with applicable federal regulations, including but not limited to Uniform Guidance (2 CFR Part 200), state statutes, and organizational policies
Leads development of procurement strategies, independent cost estimates, scopes of work, evaluation criteria, and contract terms and conditions
Facilitates competitive procurement processes to ensure fairness, transparency, and documentation sufficient for audit and monitoring purposes
Conducts and documents cost and price analyses to determine cost reasonableness
Leads contract negotiations and execution in coordination with legal, finance, and program leadership
Administers contracts throughout the full lifecycle, including execution, performance monitoring, amendments, renewals, and close-out
Monitors contractor performance against established deliverables, milestones, and payment schedules
Ensures timely receipt and review of required reports, invoices, and supporting documentation
Identifies compliance risks, performance deficiencies, and contract issues and implements corrective actions as necessary
Maintains auditable contract files in accordance with record retention requirements
Coordinates and manages procurement-related components of grant applications and awards
Collaborates with program and finance staff to ensure grant-funded contracts align with approved budgets and grant terms
Supports the CFO in developing and implementing revenue diversification initiatives consistent with funding requirements
Ensures all contracts and procurements are properly recorded in financial, contract management, and tracking systems
Maintains a centralized contract repository with standardized naming, indexing, and search protocols
Coordinates with the Business Intelligence function to maintain executive dashboards of active, pending, and planned procurements
Conducts quarterly contract and expenditure reviews with department leadership
Serves as the primary point of contact for vendors, contractors, and internal stakeholders regarding procurement and contract matters
Facilitates contract and project status meetings with department heads and vendors
Provides guidance and technical assistance to staff on procurement requirements and best practices
Manages Public Records Requests related to procurement and contracts
Develops and maintains standard procurement templates, tools, and procedures
Performs other duties as assigned that are consistent with the scope and responsibility of the position