Procurement and Contracting Officer

University of Guelph•Guelph, ON

About The Position

Reporting to the Assistant Manager, Purchasing Services, the Procurement and Contracting Officer is responsible for providing procurement and contract services for the University by applying the highest standard of quality services and following a disciplined purchasing methodology adhering to the Broader Public Sector (BPS) Procurement Directive, applicable trade treaties, legislation and the University’s policies and procedures. This role has direct accountability for maintaining a balance between satisfying the procurement needs of the business units while maintaining high standards of business ethics. Responsibilities include: establishing purchase orders, reviewing contracts and agreements; prioritizing daily requisitions and other requests; determining if purchasing requests are compliant with purchasing policies and procedures; obtaining quotes and finding appropriate supply sources; managing supplier relationships; performing analysis and recommending purchasing plans for improvements as required; maintaining complete purchasing records to ensure adequate auditing files; conducting competitive sourcing events as required under direction and guidance of managers; helping clients to interpret and understand the University’s purchasing policies and procedures and BPS Procurement Directive requirements; building and maintaining ongoing effective working relationships with clients; identifying non-compliance issues and developing resolutions, leading, advising, assisting and training various team members on processes and procedures. Other duties include: identifying purchasing opportunities to collaborate with other BPS organizations, researching and investigating various supply options and marketing information and other assignments as required.

Requirements

Two year community college in a related field and a minimum of three years related experience, or an equivalent combination of education and experience
Experience in purchasing or supply chain management in a large complex public institute preferred
Proficient with Microsoft Office Suite skills
Demonstrated knowledge of larger ERP systems, preferably Oracle Purchasing
Demonstrated understanding of purchasing, sourcing and contract management principals, best practices and techniques
Knowledge of business ethics and financial principals and laws of contracting and tendering
Strong ability to effectively assess, analyze and summarize business cases in a complex environment
Effective oral and written communication skills
Ability to work effectively both independently and in a team environment
Exceptional customer service skills
Demonstrated ability to multi-task
Demonstrated problem solving, organization and planning skills
A high degree of motivation and drive

Nice To Haves

Certifications in or working towards the following certifications would be considered an asset: CSCMP, CPPO, CPPB, CPSM or other equivalent designations in Purchasing and Supply Chain Management.

Responsibilities

Establishing purchase orders
Reviewing contracts and agreements
Prioritizing daily requisitions and other requests
Determining if purchasing requests are compliant with purchasing policies and procedures
Obtaining quotes and finding appropriate supply sources
Managing supplier relationships
Performing analysis and recommending purchasing plans for improvements as required
Maintaining complete purchasing records to ensure adequate auditing files
Conducting competitive sourcing events as required under direction and guidance of managers
Helping clients to interpret and understand the University’s purchasing policies and procedures and BPS Procurement Directive requirements
Building and maintaining ongoing effective working relationships with clients
Identifying non-compliance issues and developing resolutions
Leading, advising, assisting and training various team members on processes and procedures
Identifying purchasing opportunities to collaborate with other BPS organizations
Researching and investigating various supply options and marketing information
Other assignments as required