PROCUREMENT ANALYST
About The Position
The Procurement Analyst role involves a comprehensive range of duties related to the procurement of construction services contracts. This includes reviewing requests, identifying appropriate procurement methods, administering tasks from initial request through contract execution and registration, and ensuring compliance with NYCHA's Procurement Policy Manual (PPM). The role also requires drafting and submitting public notices, coordinating pre-bid conferences, preparing bid summaries, evaluating vendor proposals for responsiveness and price reasonableness, and coordinating with stakeholders for necessary approvals and contract registration. The position is subject to civil service examination requirements and may be appointed on a provisional/temporary basis. Additionally, it is open to qualified persons with a disability eligible for the 55-a Program.
Requirements
- A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management.
- An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described above.
- A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described above.
- A combination of education and/or experience equivalent to the above.
- College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for 6 months of experience.
- All candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the required experience.
Nice To Haves
- To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in '1' above.
- To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in '1' above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.
Responsibilities
- Review submitted requests for procurements and identify the appropriate procurement method.
- Complete and administer tasks related to the procurement of construction services contracts, from initial request through contract award and registration.
- Review bid solicitation documents, complete related professional tasks, and coordinate with departments to ensure compliance with NYCHA's PPM.
- Draft, finalize, and submit all procurement public notices to various publication platforms.
- Administer and coordinate tasks related to pre-bidder conferences to ensure active procurements are viewed by various vendor pools, including Section 3 Business Concerns.
- Prepare and distribute public bid summaries internally and externally.
- Review vendors' proposals to determine responsiveness based on solicitation requirements, including minimum experience and validity of certifications/licenses.
- Conduct post-bid meetings to ensure potential selected vendors meet NYCHA's standards.
- Review cost proposals to determine price reasonableness based on solicitation cost estimate and/or current market trends.
- Establish recommendations for award for review by supervisory staff.
- Coordinate with the selected vendor to address any outstanding non-material corrections required to initiate award.
- Coordinate with all required stakeholders to obtain necessary approvals for award.
- Prepare pending award documentations for final review and approval by supervisory staff.
- Complete all contracts internal and external registration tasks.
- Prepare and maintain sourcing and awarding progress reports.
Benefits
- Choice of medical coverage plans
- Deferred compensation plans
- Defined pension benefit plan as a member of the New York City Employees’ Retirement System (NYCERS)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
