Procurement Analyst (Immediate Opening)

IDEA Public Schools•Weslaco, TX

1d•Remote

About The Position

The Procurement Analyst supports the sourcing, bidding, and contracting process for goods, materials, and services across all IDEA regions, including operational, facilities, and construction needs. This role ensures all procurements are completed on time, in compliance with local, state, and federal regulations, and aligned with IDEA Public Schools’ strategic goals for value, quality, and efficiency. The analyst collaborates closely with departments such as Facilities, Construction, and the Business Office to manage bids, evaluate vendors, monitor contracts, and maintain accurate documentation in our ERP system. This position is responsible for developing and delivering training related to contract requirements and competitive procurement processes, including bids and RFPs. The vision for this role is to provide the highest level of customer satisfaction by facilitating the efficient acquisition of goods and services while ensuring full compliance with local policies, procedures, and State and Federal regulations. The Procurement Analyst will also focus on process improvement, leveraging IDEA’s ERP system to streamline purchasing operations, promote transparency, and support the organization’s commitment to fiscal responsibility and operational excellence.

Requirements

Knowledge of procedures for purchasing and invoicing supplies and equipment.
Ability to work with numbers in an accurate and rapid manner.
Ability to analyze and organize a filing system of bid-related documentation.
Proficient typing, keyboarding, and file maintenance skills.
Ability to use personal computer and software to develop spreadsheets, databases, and do word processing.
Effective communication and interpersonal skills.
Proficiency in meeting constant deadlines.
Knowledge of State, Texas School Districts and local district purchasing laws, rules and regulations.
Knowledge of District purchasing practices and procedures.
Strong communication skills with the ability to maintain effective working relationships with internal customers and vendor community.
Knowledge of and skill in applying advanced purchasing tools and techniques.
Advanced skill in operating standard (word processing, spreadsheets, etc.) PC software applications.
Skill in developing and preparing specifications and scope of work.
Bachelor’s degree , Business or Accounting preferred.
3-5 years of previous experience in procurement or purchasing and accounting, preferably in an education environment.
Excellent influencing, communication, coordination, and negotiation skills.

Responsibilities

Purchase instructional materials, furniture, equipment, and supplies for the district by competitive bidding, informal quotations, and negotiations following established district criteria and state purchasing rules.
Work cooperatively with district personnel to determine appropriate specifications, sources, availability, inventory, pricing, shipping, and receiving.
Develop and write procurement strategies for supplier qualifications, specifications, evaluation criteria and pre-award survey requirements.
Write, review and modify specifications for bids.
Initiate contact with vendors to check on quote requests, lead time, availability, invoices, purchase orders, and contracts.
Obtain and study comparative prices and quotations.
Make recommendations for district spending based on quotes obtained based on strategies defined by district.
Receive and evaluate formal bids and/or proposals.
Assist end users with purchase of goods/services in all aspects of the procurement process including entering requisitions, receiving, etc.
Provide 1:1 and group trainings; assist with BOY, quarterly, and weekly tactical meetings.
Provide backup and work cooperatively with Assistant Purchasing Director to identify new purchasing requirements, develop budget submissions, create spreadsheets identifying metrics and maintain intercompany web page.
Prepare and maintain vendor and bidder lists.
Creates, prepares and processes purchasing documents, enters or edits purchase order data in purchasing requisition system.
Prepare, develop and maintain a variety of correspondence, forms and documents as well as specialized reports.
Maintain physical and computerized files for the department.
Other duties as assigned.