Procurement Analyst

University of California, Irvine • Orange, CA

7h • Hybrid

About The Position

Uses professional purchasing skills and concepts to complete purchasing assignments of moderate complexity requiring the analysis and review of multiple procurement options. Has authority to make purchases within a moderate and pre-approved dollar limit. Exercises judgment within defined limits and practices to determine most effective methodology to acquire common goods and services. Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Under the general supervision of the Purchasing Manager, the Procurement Analyst independently evaluates and processes requisitions and provides guidance to departmental constituents for various types of reimbursements and disbursements. Purchase transactions range across a wide variety of research and office materials, laboratory supplies, services, and equipment that is often of a technical and specialized nature. Reimbursements and disbursements are similarly varied and frequently complex, including international travel, events involving service or performance contracts, business meetings, incentive payments, honoraria, awards, gifts, and other miscellaneous forms of payments.

Requirements

• Analytical skills necessary to evaluate the quality and cost effectiveness of purchasing options.
• Ability to communicate effectively in writing and verbally. Effectively communicate when requesting additional information, placing orders, explaining regulations, providing updates on order status, arranging for returns, closing out orders, and coordinating repairs and maintenance requests
• Ability to work with complex organization learning, understanding and administering a wide range of purchasing & financial policies
• Analytical skills to reason through the logic of a problem, and familiarity with policies, procedures, systems, and organizational structure to facilitate independently seeking out information needed to resolve and complete project.
• Working level of proficiency in the use of standard spreadsheet and word processing software. Working knowledge of Microsoft Office, Google software and Adobe.
• Ability to work in a fast-paced work environment and effectively analyze and prioritize competing requests and work demands. Works independently, adjust to changing priorities, deadlines, interruptions and general supervisory oversight.
• Skills to analyze materials provided to determine what policies apply, how to best process the request, whether additional information is needed, how best to obtain additional information if needed, and when to consult with colleagues, superiors, and/or experts in central Purchasing or Accounting.
• Ability to complete job assignments accurately, quickly yet thoroughly, and reliably under extremely heavy workloads
• Ability to use good judgment, maintain strong ethical and professional judgement, make use of available resources and keep work area in an orderly and organized manner.
• Strong customer service skills to respond professionally and effectively to requests for service and resolve customers issues.
• Ability to work with complex organization learning, understanding and administering a wide range of purchasing & financial policies
• Knowledge of purchasing, shipping, and warranty terminology.
• Ability to maintain confidentiality
• Bachelor's degree in related area and / or equivalent experience / training
• 1-3 years of related work experience, or an equivalent combination of education and experience is preferred.
• Must be able to provide proof of work authorization

Nice To Haves

• Adequate knowledge of scientific and technical terminology and commodities when purchase requisitions are received.
• Some knowledge of the organization's departments and operations in order to meet their procurement needs.
• Understands ERP / financial systems (such as Oracle, PeopleSoft, SAP, Banner, etc.).

Responsibilities

• Identifying potential vendors
• Obtaining quotations
• Evaluating proposals
• Negotiating terms for orders under $5000
• Coordination with Purchasing and Risk Services for orders in excess of $5000
• Problem resolution related to order, delivery, returned goods, and/or billing
• Maintaining accurate and complete supporting documentation per campus guidelines
• Extensive knowledge of university policies and procedures as they pertain to procurement, accounting, basic contract and grant regulations, and business rules

Benefits

• medical insurance
• sick and vacation time
• retirement savings plans
• access to a number of discounts and perks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level