Procurement Analyst

Axos Bank • San Diego, CA

1d • Onsite

About The Position

The Procurement Operations Analyst is a key member of the Procurement Operations team, responsible for supporting end-to-end purchasing activities within Oracle and OutSystems technology platforms. This entry level role focuses on executing the Purchase Requisition to Purchase Order (P2P) process, maintaining contract data integrity, and generating actionable reporting that drives procurement efficiency and compliance. The ideal candidate brings 1-2 years of hands-on, tactical experience within Oracle Procurement (including Oracle Purchasing and Oracle Contracts) and the OutSystems low-code platform, or similar systems. This individual is detail-oriented, process-driven, and comfortable operating within a regulated financial services environment where accuracy, auditability, and timeliness are paramount.

Requirements

• 1-2 years of hands-on, tactical experience within Oracle Procurement (including Oracle Purchasing and Oracle Contracts) and the OutSystems low-code platform, or similar systems.
• Familiarity with SOX (Sarbanes-Oxley) compliance controls as they apply to procurement and contract management.
• Knowledge of vendor risk management principles and third-party oversight frameworks (e.g., OCC guidance on third-party risk).
• Exposure to e-sourcing or RFx processes (RFI, RFP, RFQ) within Oracle Sourcing or equivalent platforms.
• Understanding of accounts payable processes and invoice-to-pay matching in Oracle.
• Experience with data visualization tools such as Power BI or Tableau for supplemental procurement reporting.
• Familiarity with contract legal terminology, NDA structures, MSAs, SOWs, and SLAs from a data management perspective.

Nice To Haves

• Experience in a regulated industry such as banking, financial services, or insurance preferred.

Responsibilities

• Initiate, process, and manage Purchase Requisitions (PRs) through approval workflows to issued Purchase Orders (POs) within Oracle Procurement.
• Monitor PO lifecycle including amendments, receipts, three-way match (PO/Receipt/Invoice), and closure activities.
• Collaborate with internal stakeholders — Finance, Legal, Compliance, and business units — to ensure PRs are complete, properly coded, and aligned with budget approvals.
• Troubleshoot and resolve PR/PO discrepancies, approval escalations, and supplier acknowledgment issues in a timely manner.
• Enforce procurement policy compliance throughout the P2P cycle and escalate exceptions to management as appropriate.
• Accurately enter, maintain, and update contract records within Oracle Contract Management and the OutSystems contract lifecycle management (CLM) module.
• Ensure contract metadata — effective dates, expiration/renewal triggers, spend thresholds, counterparty data, and obligation milestones — is complete and current.
• Coordinate with Legal and Vendor Management teams on contract execution, amendments, and archiving.
• Monitor contract milestone alerts and proactively notify stakeholders of upcoming renewals, expirations, and required reviews.
• Support vendor onboarding by validating supplier records and documentation in Oracle Supplier Hub.
• Generate standard Oracle Procurement reports including spend analysis, PO status, open commitments, receipt accruals, and contract utilization.
• Analyze procurement data to identify trends, supplier performance issues, savings opportunities, and process bottlenecks.
• Prepare recurring and ad-hoc reports for senior leadership, Finance, and Compliance stakeholders.
• Maintain data integrity within both systems to ensure report accuracy and auditability.
• Support configuration and maintenance tasks in Oracle Procurement and OutSystems as directed by the Procurement Manager or system administrators.
• Participate in system upgrades, UAT (User Acceptance Testing), and deployment activities for both platforms.
• Document system processes, workflows, and user guides for the Procurement Operations team.
• Serve as a Tier-1 resource for internal user inquiries related to Oracle Procurement and the OutSystems procurement application.
• Identify and recommend opportunities to streamline P2P workflows, reduce cycle times, and improve data quality.
• Assist in developing and maintaining standard operating procedures (SOPs) for procurement processes.
• Ensure all procurement activities adhere to Axos Bank internal controls, SOX compliance requirements, and applicable regulatory standards.
• Participate in internal and external audits by providing documentation, reports, and process walkthroughs.

Benefits

• Medical, Dental, Vision, and Life Insurance
• Paid Sick Leave, 3 weeks’ Vacation, and Holidays (about 11 a year)
• HSA or FSA account and other voluntary benefits
• 401(k) Retirement Saving Plan with Employer Match Program and 529 Savings Plan
• Employee Mortgage Loan Program and free access to an Axos Bank Account with Self-Directed Trading

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed