PROCUREMENT ANALYST OPS - 60933398

State of Florida•Tallahassee, FL

2d•$25 - $30•Onsite

About The Position

The Office of Quality and Innovation serves as the catalyst for ensuring high levels of performance across the state to support a strong workforce and positive outcomes for Florida families. The office seeks collaborative, action-focused, and transparent professionals dedicated to putting quality at the center of serving families. This is a highly responsible and professional position responsible in acting as a liaison between the Office of Quality and Innovation (OQI) Project Management Office (PMO) and suppliers to procure favorable contracts.

Requirements

At least three years of work experience in a professional office environment.
At least three years of Procurement and or acquisitions experience with a State of Florida Government Agency.
Contract Management experience with any State of Florida Government Agency.
Experience working on procurements for a State of Florida Government Agency.
A current Florida Certified Contract Manager Certification (FCCM). Attach a copy of the certificate to your application/candidate profile before submitting your application or provide upon request.
Working knowledge and experience using MyFloridaMarketPlace (MFMP) applications (i.e., Buyer, Sourcing, Vendor Information Portal, etc.).
Working knowledge and experience using Microsoft applications (i.e. Excel, Word, PowerPoint, etc.).

Nice To Haves

Knowledge of the contract management process, program evaluation and data analysis.
Knowledge of statutes, rules, regulations, policies and procedures related to procurements and contract management.
Knowledge of MyFloridaMarketPlace (MFMP/AOD) and OMS managed resources for agency use (State Term Contracts, Alternate Contract Source).
Knowledge in developing bid specifications, scopes of work, and advertisements to procure.
Knowledge of management principles and practices. Ability to formulate policies and procedures.
Ability to understand and apply relevant statutes, rules, regulations, policies, procedures and contractual standards.
Knowledge of the methods of data collection and analysis.
Ability to organize data into logical format for presentation in reports, documents and other materials.
Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work and other activities relating to the improvement of operational and management practices. Ability to conduct fact-finding research.
Ability to work independently, solve problems and make decisions.
Must have advanced computer skills in Excel and MS-Word.
Ability to work independently, be detail oriented, and demonstrate outstanding customer service skills.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationships with others.

Responsibilities

Oversees and enforces Purchase Order (PO) terms and conditions, implements necessary change orders and budget changes, reviews and approves invoices in accordance with purchase order statement of work.
Manages assigned Purchase orders. Analyzes contract-specific issues relating to provider programmatic (deliverables and performance standards or measures) and expenditure rate, and reports analysis to management and assigned providers at least quarterly.
Assist in the creation and review of procurement documents related to assigned projects. Act as contract manager for any subsequent contracts related to assigned projects or initiatives.
Functions as team lead for assigned service team including scheduling and facilitating meetings, coordinating team efforts with other program staff to resolve service related issues, and participates in the procurement process by assisting with the development, evaluation and negotiation activities within the required time frames.
Completes arrangements and prepares documents for negotiation purposes between the Department and provider staff, for assigned purchase orders, through to execution. Takes the lead in negotiating assigned purchase orders including, but not limited to, service tasks, task limits, contract limits, deliverables, number of service units, financial consequences, performance standards, method of payment, line item budgets, and unit rates as necessary and in the best interest of the Department.
Communicates with assigned providers on a frequent basis and in a professional manner to resolve programmatic performance, expenditures, service delivery, data entry or any other assigned issue.
Actively communicates and corresponds with internal and external stakeholders regarding purchase order confirmation, invoice processing and helps to solve any outstanding invoicing issues that the office may have.
Prioritize, inspect, and/or assist with the work of other procurement staff within the department and serve as a technical advisor to department staff, and provides training and guidance for projects that require future procurements.
Adhere to and ensure compliance with applicable state and federal laws, codes, rules and regulations and departmental procedures pertaining to purchasing activities.
Receive and review purchase orders, purchase requisitions, quotations, and statements of work for large scale acquisitions. When applicable, the incumbent would also coordinate legal approval of contracts, negotiates, and analyzes vendor pricing and other terms to ensure cost reasonableness for supplies and services.
Perform other related duties as assigned.