Procurement Analyst I

State of Maine•Augusta, ME

5d•Hybrid

About The Position

The State of Maine Department of Administrative and Financial Services (DAFS), Office of State Procurement Services, is seeking an entry-level procurement professional. The Procurement Analyst I supports state departments and agencies by acquiring low-dollar-value goods and services in a timely manner and at competitive prices, with an emphasis on the Request for Proposal (RFP) process. The position is assigned to the Competitive Bidding Team and reports directly to the Senior Procurement Manager. The role regularly interacts with the procurement team, client agency staff, and external vendors. The successful candidate will bring strong written and verbal communication, mathematical, organizational, and critical-thinking skills, and attention to detail. The office has a team atmosphere and experiences high-paced peak periods. The analyst may also assist with other procurement-related tasks as needed. The position is located in Augusta, Maine, with partial telework subject to management approval. The selected candidate must pass required background checks; fingerprinting may be required. The position is not eligible for visa sponsorship or STEM OPT extensions.

Requirements

Associate’s degree in Business Administration or a related field, and experience involving moderately complex procurement or related business processes demonstrating knowledge of large-scale procurement of business goods and services, category management, and market research; directly related additional experience may substitute for the education requirement year for year.
Experience with procurement solicitation processes (RFQ/RFP), contracts, and related procurement documents.
Prior experience and/or education demonstrating knowledge of data analysis.
Thorough working knowledge of Microsoft Office products, specifically SharePoint, Excel, and Word, as well as an Adobe PDF editor.
Experience providing high-quality customer service to internal and external customers.
Experience coordinating, scheduling, and facilitating team meetings.
Strong written and verbal communication skills and sound mathematical abilities.
Attention to detail, strong organizational skills, and critical-thinking skills.

Nice To Haves

Experience reviewing, editing, and approving RFP/RFI documents.
Ability to draft scope-of-service documents and understand their characteristics.
Strong writing and editorial skills.
Ability to follow, understand, and convey solicitation processes, including drafting, release, evaluation, and appeal of RFPs.
Website development or management skills.
Commitment to innovation and process improvement.
Problem-solving skills, risk identification, and use of appropriate escalation methods.

Responsibilities

Research, compile, and disseminate data about market sources and vendors.
Review specifications and requirements for accuracy and integrity.
Review competitive bidding documents for accuracy, formatting integrity, content, and compliance with rules and standards.
Prepare competitive bidding documents according to established standards.
Publish competitive bids and proposals according to specifications and requirements.
Evaluate bids and proposals according to solicitation document specifications and requirements.
Award purchase orders and master agreements through the State’s e-procurement system and maintain files.
Administer master agreements, including supplier management and compliance standards.
Review state agency service contracts for administrative accuracy and clarity.
Maintain effective customer relations with state agency procurement staff and vendors, providing support and technical assistance.
Maintain and update the Office website and internal databases.
Perform routine daily administrative tasks supporting Office operations.
Assist the team with other procurement-related tasks as needed.
Coordinate, schedule, and facilitate team meetings.

Benefits

13 paid holidays, 12 days of sick leave, and at least three weeks of annual vacation leave; vacation accrual increases with years of service.
Personal leave for overtime-exempt employees.
State-paid 85%–100% of employee-only health insurance premiums, depending on salary; dependent coverage varies.
A 5% employee-only health insurance premium credit for participation, subject to program requirements.
State-paid 100% of employee-only dental insurance premiums.
State contribution of 14.06% of pay to MainePERS.
Gym membership reimbursement of up to $40 per month.
Health and dependent care flexible spending accounts.
Eligibility for Public Service Student Loan Forgiveness.
Employee assistance through the Living Resources Program.
42 consecutive calendar days of fully paid parental leave for employees welcoming a child; additional unpaid leave may be available under the Family and Medical Leave Act.
Voluntary pre-tax retirement savings through a MaineSaves 457(b) account.
Additional wellness benefits.