Procurement Analyst I

State of Maine•Augusta, ME

6d•$23 - $32•Hybrid

About The Position

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is hiring an entry-level procurement professional for its Competitive Bidding Team. The Procurement Analyst I supports state departments and agencies by acquiring low-dollar-value goods and services in a timely manner and at competitive prices, with an emphasis on the RFP process. The role reports directly to the Senior Procurement Manager and works regularly with the procurement team, agency staff, and external vendors. The office has a team atmosphere and experiences high-paced periods during the year. The position may also assist with other procurement-related tasks as needed. The position is based in Augusta and offers partial telework with management approval. It is not eligible for visa sponsorship or STEM OPT extensions. The selected candidate must pass required background checks; fingerprinting may be required.

Requirements

An Associate’s Degree in Business Administration or a related field, and experience involving moderately complex procurement or related business processes demonstrating knowledge of large-scale procurement of business goods and services, category management, and market research. Directly related additional experience may substitute for the educational requirement on a year-for-year basis.
Experience with the procurement solicitation process (RFQ/RFP), contracts, and related procurement documents.
Prior experience and/or education demonstrating knowledge of data analysis.
Thorough working knowledge of Microsoft Office products, specifically SharePoint, Excel, and Word, as well as an Adobe PDF editor.
Experience providing high-quality customer service effectively to internal and external customers.
Experience coordinating, scheduling, and facilitating team meetings.
Strong written and verbal communication skills and sound mathematical abilities.
Detail orientation, strong organizational skills, and critical-thinking skills.

Nice To Haves

Experience reviewing, editing, and approving Request for Proposal/Request for Information (RFP/RFI) documents.
Skill in drafting scope-of-service documents and understanding their characteristics.
Strong written and editorial skills.
Ability to follow, understand, and convey solicitation processes, including drafting, release, evaluation, and appeals for RFPs.
Website development or management skills.
Commitment to innovation and process improvement.
Problem-solving skills, risk identification, and appropriate escalation of identified issues.

Responsibilities

Research, compile, and disseminate data regarding market sources and vendors.
Review specifications and requirements for accuracy and integrity.
Review competitive bidding documents for accuracy, formatting integrity, content, and adherence to rules and standards.
Prepare competitive bidding documents in accordance with established standards.
Publish competitive bids and proposals according to specifications and requirements.
Evaluate bids and proposals according to solicitation document specifications and requirements.
Award purchase orders and master agreements through the State’s e-procurement system and maintain files.
Administer master agreements, including supplier management and compliance standards.
Review state agency service contracts for administrative accuracy and clarity of content.
Maintain effective customer relations with state agency procurement staff and vendors, providing support and technical assistance.
Maintain and update the Office website and internal databases.
Perform routine daily administrative tasks supporting Office operations.
Assist the Office of State Procurement Services team with other procurement-related tasks as needed.

Benefits

13 paid holidays, 12 days of sick leave, and 3 or more weeks of vacation leave annually; vacation accrual increases with years of service.
Overtime-exempt employees receive personal leave.
The State pays 85%–100% of employee-only health insurance premiums, depending on salary.
A 5% employee-only health insurance premium credit is available for participation in the applicable program.
The State pays 100% of employee-only dental insurance premiums.
The State contributes 14.06% of pay to the Maine Public Employees Retirement System (MainePERS).
Gym membership reimbursement of up to $40 per month.
Health and dependent care flexible spending accounts.
Eligibility for Public Service Student Loan Forgiveness.
Living Resources employee assistance program.
Forty-two consecutive calendar days of fully paid parental leave for employees welcoming a child; additional unpaid leave may also be available under the Family and Medical Leave Act.
Voluntary deferred compensation through a MaineSaves 457(b) account.