Procurement Analyst I

Department of Administrative and Financial Services•Augusta, ME

5d•Hybrid

About The Position

To accommodate the State of Maine’s RFP, RFI and Grant drafting, review and approval volume, a full staff is necessary. Within the RFP Team, the Procurement Analyst I supports the state procurement process of the Office of State Procurement Services by performing entry level procurement tasks including the acquisition of low dollar value goods and services to meet the procurement needs of state departments and agencies in a timely manner and at competitive prices. The Procurement Analyst I provides customer service to vendors and state agencies using the state’s procurement systems. This position administers the procurement process for low dollar value goods and services under close supervision, including RFP solicitation development, requirements review, bid evaluation, and award. The position also manages a variety of SharePoint and web-based reports, informational updates, and Office communications. Additionally, the Procurement Analyst I performs daily procurement tasks that are essential to agencies and to the operations of the RFP Team. The vacancy of this position will present challenges that will negatively impact our ability to meet our operational need and impair both the response time and, potentially, the tracking of information, timely website postings/updates, and the quality of the RFP review process as well as the Team’s ability to assist effectively during the drafting and evaluation phases. The Procurement Analyst I also provides critical support to the Department related to the coordination of the administrative appeals process. The State of Maine Department of Administrative and Financial Services (DAFS) seeks an energetic procurement professional for the Office of State Procurement Services. The Procurement Analyst I supports the state procurement process by performing entry level procurement tasks including the acquisition of low dollar value goods and services to meet the needs of State departments and agencies in a timely manner and at competitive prices. This position serves as an entry level procurement position for the State of Maine in procuring goods and services for state government with an emphasis on the RFP process.

Requirements

Experience with the procurement solicitation process (RFQ/RFP), contracts, and related procurement documents.
Prior experience and/or education which demonstrates knowledge of data analysis.
A thorough working knowledge of Microsoft Office products, specifically SharePoint, Excel, and Word, in addition to Adobe PDF editor.
Experience providing high quality customer service effectively to both internal and external customers, and vendors.
Experience coordinating/scheduling and facilitating team meetings.
Strong written and verbal communication skills
Sound mathematical abilities
Detail-oriented
Strong organizational skills
Demonstrate critical thinking skills

Nice To Haves

Proven skills in Request for Proposal/Request for Information (RFP/RFI) document review, editing, and approval processes
Drafting scope of service documents and an understanding of their characteristics
Strong written and editorial skills
Ability to follow, understand, and convey solicitation processes (drafting, release, evaluation, and appeal process of RFPs)
Website development/management skills
Commitment to innovation and process improvement.
Problem solving, identification of risk, and use of proper escalation methods to address the issues identified.

Responsibilities

Research, compile, and disseminate data regarding market sources and vendors
Review specifications and requirements for accuracy and integrity
Prepare competitive bidding documents in accordance with established standards
Publish competitive bids and proposals according to specifications and requirements
Evaluate bids and proposals according to solicitation document specifications and requirements
Award purchase orders and master agreements through the State’s e-procurement system and maintain files
Administer master agreements including supplier management and compliance standards
Review state agency service contracts for administrative accuracy and clarity of content
Maintain effective customer relations with state agency procurement staff and vendors in order to provide support and technical assistance to project a positive image of the Office
Maintain and update the Office website and internal databases
Review RFP and RFP related documents for accuracy, formatting integrity, content and adherence to rules and standards.
This position will interact with our procurement team, client agency staff and external vendors on a regular basis.
You may also be responsible for assisting the team with other procurement-related tasks as needed within the Office of State Procurement Services.

Benefits

13 paid holidays
12 days of sick leave
3+ weeks of vacation leave annually
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums
Health Insurance Premium Credit
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums
Retirement Plan – The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – up to $40 per month
Health and Dependent Care Flexible Spending Accounts
Public Service Student Loan Forgiveness
Living Resources Program – employee assistance program
Parental leave – forty-two (42) consecutive calendar days of fully paid parental leave
Voluntary Deferred Compensation – MaineSaves 457(b) account