Procurement Agent

The Pennsylvania State University • University Park, FL

9d • Hybrid

About The Position

The Penn State Office of Central Procurement team is searching for a Procurement Agent. Central Procurement has a vision to develop and execute sound business and cost-effective Purchasing solutions to enable the teaching, research, and service mission of the University. The Pennsylvania State University seeks a Procurement Agent for the Housing and Food Service (HFS) Procurement Office. This position will procure products and services for University Housing and Food Service operations and other supported food service operations in accordance with operational needs and University Policies. The successful candidate will work collaboratively to analyze spending patterns and review historical usage to forecast and anticipate customer needs and leverage buying power, reduce costs, and ensure the needs of all operations are met. The position actively negotiates with suppliers and establishes vendor partnerships and agreements. This position also maintains and manages inventory levels within the HFS warehouse for assigned commodities.

Requirements

• Appropriate negotiating skills to achieve optimum price, delivery terms, payment terms, and purchase order terms and deliver best value solutions to the University
• Forecasting and Inventory Management
• A high degree of organization and problem-solving skills and the ability to multitask in a fast-paced environment
• Experience in the Food Service industry preferred
• Sound principles of customer satisfaction
• Bachelor's Degree
• 3+ years of relevant experience; or an equivalent combination of education and experience accepted
• Applicants must be authorized to work in the U.S.

Nice To Haves

• Experience in the Food Service industry

Responsibilities

• Prepares procurement documentation, including quotes and agreements, required to support and approve purchase orders within designated authority limits
• Reviews and processes annual contracts for food related supplies and services
• Ensures the proper flow of goods and services to maintain and support Housing and Food Service and other supported facilities
• Researches, identifies, evaluates, and monitors vendor relationships and performance in the best interest of the University
• Monitors order status to ensure timely deliveries
• Resolves discrepancies related to orders, invoices, or shipments
• Conducts new product and specification research, including maintenance of current specifications
• Forecasts needs and maintains inventory of assigned commodities
• Ensures procurement activities comply with University policies and regulations, maintain accurate records including contracts and supplier documentation, and support audit and reporting requirements

Benefits

• Comprehensive medical, dental, and vision coverage
• Robust retirement plans
• Substantial paid time off which includes holidays, vacation and sick time
• 75% tuition discount, available to employees as well as eligible spouses and children

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level