Procurement Administrator

Aston Carter•Fenton, MO

23h•$25 - $28•Onsite

About The Position

The Procurement and Administrative Coordinator supports daily office operations by managing procurement activities, maintaining organized systems, and delivering a wide range of administrative services. This role ensures smooth front office operations, accurate documentation, and effective coordination of meetings, projects, and employee-related processes in a fast-paced, growing construction-focused environment.

Requirements

High school diploma or equivalent.
Minimum 1–3 years of administrative support experience, preferably in manufacturing, construction, or a related business environment.
Proficiency with Microsoft Office applications, including tools such as Excel.
Experience working with procurement or purchasing processes and familiarity with ERP systems.
Experience handling confidential and proprietary information while maintaining integrity of conversations and data.

Nice To Haves

Associate degree is preferred.
Experience in construction, manufacturing, or similar project-driven industries.
Familiarity with HRIS and applicant tracking systems.
Experience supporting interview processes and onboarding activities.

Responsibilities

Coordinate procurement activities by preparing purchase order reports and managing purchase order request calls according to established guidelines.
Order and track printer and copier supplies, including monitoring usage of multiple copiers for monthly readings.
Create, maintain, and distribute support documents such as project binders, employee phone and pager listings, email address lists, and vendor contact information.
Maintain office organization by preparing, filing, tracking, and updating documents, metrics, and information related to active projects, project opportunities, schedules, and training activities.
Provide front desk reception support as needed, including greeting and directing guests and vendors, monitoring the visitor log, issuing visitor badges, and ensuring a professional first impression.
Answer and route incoming phone calls, take accurate messages, and communicate information promptly to appropriate staff.
Schedule and coordinate appointments, meetings, training sessions, conference calls, and related logistics, ensuring all details are organized and communicated.
Maintain organization of assigned conference rooms, ensure supplies are available, schedule rooms as requested, and update and print conference room calendars as needed.
Accurately prepare, receive, sort, copy, fax, file, retrieve, and distribute company and client correspondence, project documents, and reports, including proposals, presentations, payroll reports, manuals, and other materials.
Handle sensitive documents and information with appropriate confidentiality and urgency.
Provide comprehensive mailroom support by receiving, sorting, and distributing incoming mail and packages, and preparing outgoing mail and packages, including arranging pickups and tracking as needed.
Arrange for courier services when required, meter all outgoing mail, and prepare certified mail in line with provided guidelines.