Procurement Administrator

Canadian Bearings•Mississauga, ON

About The Position

This role is responsible for managing procurement activities, including monitoring inventory, preparing and issuing purchase orders, updating order information in an ERP system, and collaborating with internal teams and external vendors. The Procurement Administrator will also assist with inventory management tasks such as returns and reallocations, and may be involved in training new employees. The position requires strong organizational, communication, and problem-solving skills, with a focus on ensuring timely delivery of goods and maintaining optimal inventory levels.

Requirements

Ability to prioritize and meet deadlines in a fast-paced environment.
Effective problem-solving skills/abilities.
Evidence-based decision-making skills.
Clear and effective verbal and written communication skills.
Working knowledge of Microsoft Office Suite (Excel, Word, Outlook).
Proficiency in English is required.
High school or post-secondary education with a focus on purchasing or customer service; or equivalent working experience.
Excellent organizational and time management skills, with the ability to multi-task.
Active listening.
Detail/task oriented.
Team-focused; with the ability to build relationships and work collaboratively with others.
Able to work independently with limited supervision.
Socially adaptable; able to speak to others on their level.
Energetic and enthusiastic.
Curiosity.
Self-Awareness and Personal Development.
Ability to work in stressful situations and stay composed.
Exhibits high integrity and trustworthiness.
High resilience: able to remain composed in stressful situations, and deliver under pressure.

Nice To Haves

Bilingual in French is an asset.
Prior purchasing experience is an asset.
Prior experience in purchasing and/or inventory management preferred.

Responsibilities

Utilize purchasing reports to monitor inventory quantities and purchase relevant products when required.
Accurately prepare and provide purchase orders to suppliers to optimize customer inventory availability.
Create and place purchase orders for large monthly stock orders to capitalize on available price rebates.
Update purchase orders in an Enterprise Resource Planning (ERP) software regarding changes to deliveries based on vendor confirmations.
Provide vendor pricing and product availability to CSRs when they are unable to acquire it directly from the vendor.
Follow-up with suppliers to confirm and ensure timely delivery of goods.
Assist in the return of no-moving inventory to vendors as part of the annual return process.
Assist in the reallocation of slow/no-moving inventory between appropriate CB locations.
Collaborate with internal partners (i.e. DCs and Accounts Payable) to inquire and follow-up on missing items.
Complete region-specific tasks and operations as required (i.e., training of new employees in Procurement and Central Warehouse).