Procurement Administrator

AtkinsRéalis•Tampa, FL

4d•$70,000 - $80,000•Hybrid

About The Position

We are seeking a Procurement Administrator to join our Procurement and Contracts team in Tampa, FL or Austin, TX. This is a hybrid position that will require reporting to the office between 2 and 3 days a week. This role is responsible for providing procurement support to Facilities, Finance, Department overheads, Project Managers and other internal clients. Process purchase requisitions for overhead and project-related goods, materials and services. Administer National Agreements. Assist the Senior Procurement Administrator(s) and Procurement Manager with the development of RFP’s, RFQ’s, evaluation of proposals/quotes, negotiations, review of terms and conditions/subcontracts and final awards. Participate in the evaluation and implementation of Procurement initiatives. Assist in writing and documenting policies and procedures on Procurement processes.

Requirements

Bachelor’s degree with two years of business experience in contract and procurement administration or supply chain (Finance, IT, vendor management) or an Associate Degree with four years of experience in contract and procurement administration or supply chain (Finance, IT, vendor management).
Without a degree, eight years of business experience in contract and procurement administration or supply chain (Finance, IT, vendor management).
Proficiency in Microsoft software products, including computer literacy.
Ability to communicate clearly both orally and in writing.
Ability to multi-task, prioritize, and adapt to a changing environment.
Must be able to interact in a professional manner with internal customers as well as external customers.
Must be proficient in math.

Responsibilities

Provide procurement support to Facilities and Departments for overhead expenses.
Process purchase requisitions for Facilities and overhead goods, materials and services.
As needed, assist with sourcing to include development and issuance of RFP/RFQ, evaluation of proposals/quotes, negotiations, review of terms and conditions, recommendation on lowest priced, technically acceptable proposal/ quote and issuance of P.O.
Provide procurement support to Project Managers and other internal clients for project-related expenses to include non-labor expenses and other direct costs.
Process purchase requisitions for project-related goods, materials and services.
As needed, assist with sourcing to include development and issuance of RFP/RFQ, evaluation of proposals/quotes, price negotiations, review of terms and conditions, recommendation on lowest priced, technically acceptable proposal/quote and issuance of P.O.
Perform supplier and subcontractor vetting in accordance with company policy and procedures.
Assist with completion of supplier credit applications.
Assist with the administration of National Agreements.
Ensure internal compliance.
Set up new users, edit profiles, and delete users.
Audit vendor invoices for accuracy.
Recommend changes to create efficiencies.
At end of contract term, evaluate National Agreements for renewal or issuance of RFP to include evaluation of proposals, negotiation of price and terms/conditions, recommendation on lowest priced, technically acceptable proposal, and selection of supplier.
Ensure Purchase Requisitions are properly coded and are approved per the authorization matrix.
Ensure Purchase Orders are coded correctly for fixed assets, prepaid expenses, accruals and other G/L accounts.
Work with AP and end users to resolve P.O./ invoice discrepancies.
Work with Finance as needed.
Assist with review of contract terms and conditions for variance to contract templates.
Edit, comment and submit for legal review.
Negotiate acceptable terms and conditions with Supplier.
File fully executed contract in required document repository.
Monitor contract termination date and renew and / or send cancellation notice as required.
Participate in the evaluation and implementation of Procurement initiatives as directed by the Procurement Manager.
Interact in a professional manner with internal and external customers.
Assist with the development, modification and documentation of Procurement Policies and Procedures.
Performs such assignments and duties as the Supervisor may deem necessary from time to time.