Procurement Administrator

Vireo Health • New York, NY

4d • $25 - $30 • Remote

About The Position

As a Procurement Administrator, you will provide day-to-day administrative and operational support to Vireo Health’s corporate procurement team. You’ll be responsible for accurately processing purchase orders, maintaining vendor and contract records, tracking deliveries, and supporting invoice reconciliation across the company’s procure-to-pay process, working closely with senior procurement staff, finance/accounts payable, and internal departments to ensure purchasing activity is timely, accurate, and properly documented. This is an entry-to-early-career role designed to build a strong foundation in procurement operations, with opportunities to grow into a Procurement Coordinator or similar role as skills develop. This is a remote position with occasional travel required (less than 10%) for team meetings, vendor visits, or site support; standard business hours apply, with occasional flexibility needed to accommodate vendor time zones or urgent order issues.

Requirements

• High school diploma required; Associate’s degree preferred
• 0–2 years of procurement, purchasing, or administrative experience
• Proficiency in Microsoft Excel (comfortable with basic formulas, filtering, and data entry); ERP exposure a plus but not required
• Strong attention to detail and accuracy, particularly when handling numerical data (pricing, quantities, order totals)
• Solid organizational skills with the ability to manage multiple open orders and documents at once
• Clear, professional written and verbal communication for vendor and internal team correspondence
• Ability to follow established procurement processes and procedures accurately and consistently
• Comfortable working independently in a remote environment while staying responsive to team and vendor communications

Responsibilities

• Enter and maintain vendor contact information, W-9s, banking details, and basic contract records in the vendor database, ensuring records stay current and complete
• Monitor open purchase orders and proactively follow up with vendors on order confirmations, shipment status, and expected delivery dates
• Assist with reconciliation between purchase orders, packing slips/receipts, and vendor invoices; flag mismatches in quantity, price, or item description for resolution
• Collect and organize vendor onboarding documentation (W-9, certificates of insurance, banking/ACH forms) and route for approval prior to activating new vendors
• Maintain a well-organized digital filing system for purchase orders, contracts, vendor agreements, and correspondence, ensuring documents are easy to retrieve for audits or reviews
• Respond promptly and professionally to internal inquiries from cultivation, retail, and corporate teams regarding order status, expected delivery, or basic vendor questions
• Assist senior procurement staff with data entry, formatting, and light analysis for recurring spend and vendor performance reports
• Help track receiving discrepancies (short shipments, damaged goods, incorrect items) and route them to the appropriate team member for resolution
• Support general department administrative needs, such as scheduling vendor calls, preparing meeting materials, and maintaining shared procurement trackers
• Escalate unresolved vendor, pricing, or delivery issues to the Procurement Coordinator or department heads in a timely manner
• Work primarily within Microsoft Excel and the company’s ERP/procurement system for processing purchase orders and maintaining vendor records, with training provided on specific systems
• Roles and responsibilities may shift over time, and these duties may not cover the full scope of work

Benefits

• Medical, dental, vision, and life insurance on the first of the month after you begin employment
• Competitive additional benefits including HSA, FSA, Dependable Care, EAP services, etc.
• 11 Days of accrued PTO in addition to 2 Wellness Days & Volunteer Hours that will increase with tenure
• 401k program with an employer match after six months of employment
• Employee discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED