Procurement & Accounts Payable Specialist
About The Position
Penn State Construction is seeking a Procurement & Accounts Payable Specialist to support company-wide purchasing and financial discipline. This role is responsible for executing accounts payable processes, coordinating centralized material purchasing, maintaining vendor records, and supporting accurate job cost reporting. Success in this position requires organization, follow-through, attention to detail, and clear communication. Responsibilities Own the Accounts Payable Process Manage the full accounts payable cycle from invoice receipt through payment. Ensure invoices are accurate, properly coded, and aligned with approved pricing and budgets. Maintain organized records and support clean, reliable month-end reporting. Coordinate & Centralize Project Purchasing Issue and track purchase orders in alignment with project budgets. Coordinate material purchasing across projects to improve pricing leverage and consistency. Ensure purchasing documentation and procedures are followed company-wide. Maintain Vendor & Pricing Discipline Maintain accurate vendor records and documentation. Track pricing trends and support leadership with organized cost data. Serve as primary contact for vendor billing and purchasing coordination. Support Job Cost Accuracy & Internal Allocations Process recurring internal allocations and ensure proper job cost coding. Identify discrepancies early and support financial reporting accuracy. Represent PSC with Professionalism & Accountability Communicate clearly with project managers, vendors, and finance leadership. Uphold purchasing controls and documentation standards. Represent PSC professionally in all financial and vendor interactions. Qualifications Experience in accounts payable, procurement, construction accounting, or related administrative roles preferred. Strong organizational skills and attention to detail. Ability to manage multiple priorities and meet deadlines. Proficiency with ERP/accounting systems and Microsoft Office. Clear, professional communicator who works well with internal teams and vendors. Working Conditions Primarily office-based with occasional coordination with field personnel as needed. Why PSC? PSC is a relationship-driven builder focused on accountability, quality, and clear communication. The Procurement & Accounts Payable Specialist plays a key role in protecting margins and strengthening vendor partnerships by bringing discipline and consistency to purchasing and financial processes. This position supports every project behind the scenes by ensuring materials are purchased strategically, invoices are accurate, and job costs remain reliable. If you value organization, teamwork, and being a steady force that helps projects run smoothly from start to finish, PSC is a place where your work directly impacts company performance.
Requirements
- Experience in accounts payable, procurement, construction accounting, or related administrative roles preferred.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines.
- Proficiency with ERP/accounting systems and Microsoft Office.
- Clear, professional communicator who works well with internal teams and vendors.
Responsibilities
- Manage the full accounts payable cycle from invoice receipt through payment.
- Ensure invoices are accurate, properly coded, and aligned with approved pricing and budgets.
- Maintain organized records and support clean, reliable month-end reporting.
- Issue and track purchase orders in alignment with project budgets.
- Coordinate material purchasing across projects to improve pricing leverage and consistency.
- Ensure purchasing documentation and procedures are followed company-wide.
- Maintain accurate vendor records and documentation.
- Track pricing trends and support leadership with organized cost data.
- Serve as primary contact for vendor billing and purchasing coordination.
- Process recurring internal allocations and ensure proper job cost coding.
- Identify discrepancies early and support financial reporting accuracy.
- Communicate clearly with project managers, vendors, and finance leadership.
- Uphold purchasing controls and documentation standards.
- Represent PSC professionally in all financial and vendor interactions.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
