Procure-to-Pay Specialist
About The Position
Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland. Join Sanford Health as a Procure-to-Pay Purchasing Specialist and support daily purchasing operations across the enterprise. In this entry-level role, you will place and manage purchase orders with vendors, track shipments, confirmations, and order updates, maintain accurate documentation within the ERP system, and manage multiple tasks while meeting daily deadlines. This position is well-suited for individuals who are detail-oriented, organized, and comfortable working across Microsoft systems. Standard working hours for this role are 8:30 AM to 5:00 PM. The work we do directly supports clinicians, physicians, patients, and communities served by Sanford Health. The Procure-to-Pay Specialist role supports enterprise activities related to procurement or account payable functions. The individual must be able to work and communicate effectively via all modes of communication with all levels of staff, external manufacturers, and distributors. Projecting professionalism and positivity, while maintaining confidentiality of sensitive information is an essential part of this role. The ability to react calmly and effectively in stressful work situations is required. The individual helps identify issues, communicates, and seeks guidance with others regarding problem solving and decision-making to resolve. The core responsibilities of the specialist role include controlling, troubleshooting, and process improvement for all aspects of Procurement and Payment activities. These include, but are not limited to: policies, purchase orders, catalog management, vendor management, payable activities, reporting, user administration.
Requirements
- Post secondary education or equivalent training in a healthcare or business related field is required.
- Excellent computer skills (Microsoft Excel, Word, PowerPoint, Outlook).
- Proficient in ERP software.
Nice To Haves
- Minimum of 1 year of experience in purchasing/accounts payable preferred.
Responsibilities
- Place and manage purchase orders with vendors
- Track shipments, confirmations, and order updates
- Maintain accurate documentation within the ERP system
- Manage multiple tasks while meeting daily deadlines
- Enterprise procurement of items through the creation of Purchase Orders
- Purchase Orders are submitted to suppliers, monitored, and expedited as requested
- Negotiate terms, price and conditions in the event there is not an established contract
- Procurement of supplies, equipment, and services within assigned categories
- Communication encompasses references to ordering, receiving, payment, etc.
- Responsible for reconciling purchase order, facilitating receiving and invoice discrepancies in a timely manner
- Maintains department specific metrics
- Enterprise payment of items including: Purchase Orders, Invoice Submission, or Expense Reports
- Processing accounts payable transactions for multiple locations with high attention to detail as a regular part of daily work, while using knowledge of organizational policies and practices in a timely manner
- Maintaining vendor relationships through excellent customer service
- Responsible for follow-up on invoices that may have discrepancies
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
