Procure-to-Pay Specialist - Purchasing
About The Position
Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland. This is a fantastic opportunity to join the Sanford Health Family as an entry-level Purchasing Specialist position in a fast-paced working environment to support our ever-growing Sanford Enterprise. The day-to-day work involves placing purchase orders to vendors, obtaining confirmations, tracking information, and keeping updated documentation throughout our ERP system. This position requires the ability to multitask, utilize multiple different Microsoft systems, and meet deadlines/cutoffs on a daily basis. Come join our Purchasing team where you get the opportunity to support our clinicians, physicians, patients, and our communities throughout Sanford Enterprise. The Procure-to-Pay Specialist role supports enterprise activities related to procurement or account payable functions. The individual must be able to work and communicate effectively via all modes of communication with all levels of staff, external manufacturers, and distributors. Projecting professionalism and positivity, while maintaining confidentiality of sensitive information is an essential part of this role. The ability to react calmly and effectively in stressful work situations is required. The individual helps identify issues, communicates, and seeks guidance with others regarding problem-solving and decision-making to resolve. The core responsibilities of the specialist role include controlling, troubleshooting, and process improvement for all aspects of Procurement and Payment activities. These include, but are not limited to: policies, purchase orders, catalog management, vendor management, payable activities, reporting, user administration.
Requirements
- Ability to multitask
- Utilize multiple different Microsoft systems
- Meet deadlines/cutoffs on a daily basis
- Work and communicate effectively via all modes of communication with all levels of staff, external manufacturers, and distributors
- Project professionalism and positivity
- Maintain confidentiality of sensitive information
- React calmly and effectively in stressful work situations
- Identify issues, communicate, and seek guidance with others regarding problem-solving and decision-making to resolve
- Post secondary education or equivalent training in a healthcare or business related field
- Excellent computer skills (Microsoft Excel, Word, PowerPoint, Outlook)
- Proficient in ERP software
- General knowledge of business procedures
- Understand basics of bookkeeping and accounting
Nice To Haves
- Minimum of 1 year of experience in purchasing/accounts payable
Responsibilities
- Placing purchase orders to vendors
- Obtaining confirmations
- Tracking information
- Keeping updated documentation throughout our ERP system
- Controlling, troubleshooting, and process improvement for all aspects of Procurement and Payment activities
- Creating Purchase Orders for enterprise procurement of items
- Submitting Purchase Orders to suppliers, monitoring, and expediting as requested
- Negotiating terms, price, and conditions for procurement of supplies, equipment, and services within assigned categories when there is not an established contract
- Reconciling purchase orders
- Facilitating receiving and invoice discrepancies in a timely manner
- Maintaining department-specific metrics
- Processing accounts payable transactions for multiple locations with high attention to detail
- Maintaining vendor relationships through excellent customer service
- Follow-up on invoices that may have discrepancies
Benefits
- Access to world-class health care
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
