Probation Office Manager

Cass County Minnesota • Walker, MN

8d • $32 - $42 • Onsite

About The Position

To manage the Cass County Probation Department staff, clerical, and budgetary duties.

Requirements

• Ability to communicate effectively and efficiently, both orally and in writing.
• Ability to establish, maintain, and oversee an electronic document storage system.
• Thorough understanding of procedures, policies, and practices concerning the overall functioning of the Criminal Justice System, or the ability to gain such knowledge in a relatively short period of time.
• Independent judgment concerning actions to be taken, determining the appropriateness of these actions, and working on complicated merges involving multiple records and collecting information from multiple outside agencies.
• Ability to identify discrepancies in data and resolve them within established guidelines or refer unusual problems to a supervisor.
• Ability to learn procedures and functions, both manual and automated, of the Probation Department.
• Ability to serve the public and others in a courteous and professional manner.
• Ability to follow verbal and written instructions.
• Ability to establish and maintain effective working relationships with personnel in the Criminal Justice System.
• High computer aptitude with an ability to utilize a variety of software programs for data entry, report designing, research, and data collection.
• Must be able to perform basic mathematical computations.
• Must be able to operate basic office equipment, including a computer, Windows, Word, Excel, and related specialized software programs.
• Must pass a Criminal History Background Check.
• Must pass the BCA certification course.
• Must pass a BCA/FBI clearance background check.
• Must possess a valid Driver’s License.

Nice To Haves

• A two-year degree (preferred)
• Legal Administrative Assistant or Administrative Assistant background
• Experience in office management, legal, or criminal justice background preferred.

Responsibilities

• Oversee the process of initiating and maintaining juvenile and adult files, both automated and manual.
• Oversee all correspondence received.
• Screen all incoming mail and distribute it appropriately.
• Answer phone inquiries directed to the appropriate authority.
• Oversee all CSTS data entry.
• Open cases with appropriate supervision levels.
• Review case status from computer-generated reports and update the computer status on conditions set forth by the Court.
• Assist with victim rights notification.
• Create and maintain all documents used within the CSTS system and/or office.
• Monitor all reports that are completed within the office.
• Ensure the reports are mailed or delivered to appropriate authorities in a timely fashion.
• Track pre-dispositional cases.
• Track expiration dates of cases.
• Prepare reports for local departments, state agencies, and the Cass County Board of Commissioners.
• Assist in the preparation of the departmental budget.
• Monitor the budget throughout the year.
• Prepare vouchers for expenses and manage accounts receivable and payable for the department.
• Monitor inventory and order all supplies for the office in accordance with the allotted budget.
• Monitor timelines from income received for grants, subsidies, and reimbursements; create quarterly grant reports.
• Perform other duties as assigned.
• Make sure the office is staffed daily.

Benefits

• 2026 Benefit Information (link provided)

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED