Probate Court Clerk

County of Oconee•Walhalla, SC

2d•Onsite

About The Position

The purpose of this position is to assist the public in matters dealing with probate issues including but not limited to estates, trust, conservatorships, guardianships, mental health/chemical dependency among other things. Recording marriage licenses and performing marriage ceremonies is another large aspect of this job position. This job requires confidentiality due to handling mental health paperwork. Primary function will be all aspects of marriage license. All employees work at the pleasure of the probate judge.

Requirements

Ability to communicate effectively orally and in writing.
Proficient office skills.
Computer skills.
Organization and time management skills.
Customer service skills.
Knowledge of policies and procedures for preparing probate paperwork.
Knowledge of SC Probate Code of Laws.
Knowledge of the SC Code of Judicial Conduct.
High School Diploma or equivalent, and six (6) months of related work experience; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.

Nice To Haves

SC Notary or ability to obtain.
judicial continuing education courses/seminars when required.

Responsibilities

Data entry for all estates and keeps all data current in Court Software (CMS).
Calculates all fees pertaining to marriage licenses issued.
Is responsible for assisting the public with marriage license applications and issuance.
Constructs letters, bills, receipts, etc. to the public and attorneys as needed.
Maintains and manages scheduling of appointments.
Assists the public and attorneys by phone and in person.
Serves as the main contact of the Probate office, taking marriage license information, answering the phone, responding to emails, assisting in title searches, locating files, and making copies. Maintains the security of all probate files.
Enters data of old marriage license records.
Is responsible for retaining proof of legal ads in local newspaper as they pertain to creditors and debtors.
Processes and enters data for creditors and debtors of estates. Provides proof of receipts to creditors and debtors.
Processes and maintains mental health records and keeps them secure.
Balances and records the petty cash drawer daily.
Maintains confidentiality.
Performs marriage ceremonies, as needed.
Assists the Probate Judge with daily tasks.
Schedules meetings and appointments for the Probate Judge and records key information during meetings, when needed.
Orders office supplies when necessary and maintains stock of office supplies.
Enters estate inventories into CMS with accuracy.
Prepares paperwork and creates filing systems.
Collects paperwork for Estates, Guardianships and Marriage's from the public. Records, files, and scans documents in a timely manner.
Completes daily deposits for the Treasurer's office.
Sends notices to creditors for local newspaper ads weekly.
Creates accurate monthly reports to the SC Court Administration.
Performs other related duties as assigned by the probate judge and/or other supervisor(s).