Probate Clerk

State of Nebraska•Omaha, NE

1d•Onsite

About The Position

The Judicial Branch is seeking a Probate Clerk to perform a variety of high-level support/clerical tasks that require exceptional attention to detail. This role is crucial for promoting effective and expeditious decision-making regarding wills, special administrations, estates, guardianships, and conservatorships. The Probate Clerk will be responsible for reviewing and accepting electronic and over-the-counter filings for permanent record, case assignment, file assembly, and data entry into court software. Additionally, the position involves monitoring case progression timelines, preparing notices and correspondence for probate hearings, and performing general office duties such as answering phones, processing mail, and receipting money.

Requirements

Associate degree in related field or High School Diploma or equivalent (G.E.D.) combined with 4 years of related experience to successfully perform the essential duties of the job.
An equivalent combination of relevant education and experience sufficient to successfully perform the essential duties of the job will also be considered.
All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.
Knowledge of customer service principles.
Knowledge of computers and related software applications.
Knowledge of Federal, state, and local laws, rules, and regulations.
Knowledge of office procedures, methods, and equipment.
Knowledge of data entry techniques.
Knowledge of criminal history information.
Knowledge of Probate Court function, mode of operation, and related statutes, rules, and regulations.
Skills in providing customer service.
Skills in maintaining records.
Skills in performing data entry.
Skills in operating standard office equipment.
Skills in using computers and related software applications.
Skills in reviewing reports for accuracy.
Ability to read and comprehend departmental rules, regulations, procedures, and instructions.
Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
Positions in this class work is primarily sedentary, although some slight physical effort may be required, not to exceed 20 lbs.

Nice To Haves

Opportunity for bilingual pay

Responsibilities

Provides customer service to internal and external customers, which includes answering phones and greeting walk-in visitors, responding to requests for information from staff and/or the public, and answering routine questions.
Performs clerical tasks, which includes review and acceptance of electronic and over the counter filings; collecting fees and other payments; receiving, processing, sorting, filing, and/or distributing a variety of correspondence, materials, billings, payments, deliveries, mail, and/drop paperwork, and other applicable documents.
Enters information into applicable court databases and/or other computerized systems to collect and maintain court records and information in assigned area of responsibility and process court motions/filings.
Receives and processes, utilizes exceptional attention to detail, to promote effective and expeditious decision making of all cases associated with probate filings which includes but not limited to estates, wills, special administrations, guardianships, and conservatorships.
Prepares, records, and/or maintains information, to include verifying filings and information for accuracy and ensuring appropriate corrections are completed.
Performs other duties of a similar nature or level.