Pro-Bono Coordinator

Cooley LLP•San Diego, CA

2d•$63,440 - $93,600•Hybrid

About The Position

Cooley is seeking a Pro Bono Coordinator to join its Pro Bono Team. Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley's success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a 'one-firm' culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do. As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule; some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office. The Pro Bono Coordinator is the centralized resource responsible for providing high-level administrative, project support and coordination of other departmental initiatives.

Requirements

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
After orientation and training demonstrate proficiency with Microsoft Access and/or other database management applications
Available to work overtime, as required
2+ years’ prior administrative experience
Professional demeanor at all times
Strong interpersonal communications skills, both verbal and written
Ability to handle complex and fast-paced environment
Ability to speak effectively in front of an audience
Unwavering ability to handle and maintain confidentiality regarding firm information, projects, and client data
Possess excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently
Excellent attention to detail
Strong judgment
Team-player with collaborative spirit

Nice To Haves

Bachelor's Degree
Previous law firm experience
Previous legal support and/or executive assistant experience helpful

Responsibilities

Code department invoices and send to Accounting & Finance for processing
Prepare and maintain various PowerPoint presentations, Excel files, and Word documents for pro bono team
Assist with various data entry tasks as needed, including data entry in pro bono client and volunteer databases
Assist with submission of new business forms and conflict checks
Prepare and generate various statistical reports from pro bono client and volunteer databases
Keep all files up-to-date and organized. Ensure materials are forwarded to Information Governance Department, as needed
Perform other tasks and duties as assigned or required by the Pro Bono Partner and Pro Bono Counsel
In collaboration with pro bono assistant and pro bono specialists, maintaining pro bono client and volunteer databases
Facilitate pro bono client queries, screening, and processing
Prepare new business forms, conflict sheets and engagement letters, and advise other admin staff re: same
Serve as point of contact to secretaries and other admin staff on pro bono procedures/questions
Assist with pro bono practice department budget monitoring and annual budget planning process
Coordinate pro bono trainings in conjunction with partner legal services providers
Handle pro bono event planning and logistics
Collaborate with pro bono specialists on various projects and tasks as assigned by pro bono partner and pro bono counsel
Assist Pro Bono Partner, Pro Bono Counsel, and Pro Bono Committee with pro bono projects and initiatives, as necessary
Provide administrative support to Pro Bono Partner and Pro Bono Counsel including travel arrangements, expenses reimbursements, time entry, etc.
All other duties as assigned or required