Pro Bono Specialist

Cooley•San Francisco, CA

4d•Hybrid

About The Position

Cooley is seeking a Pro Bono Specialist to join the Pro Bono team. Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley's success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a 'one-firm' culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do. Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office.

Requirements

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
After orientation and training demonstrate proficiency with Microsoft Access and/or other database management applications
Available to work overtime, as required
3+ years’ prior administrative experience

Nice To Haves

Bachelor's degree
Previous law firm experience
Previous legal support and/or executive assistant experience helpful
Professional demeanor at all times
Strong interpersonal communications skills, both verbal and written
Ability to handle complex and fast-paced environment
Ability to speak effectively in front of an audience
Unwavering ability to handle and maintain confidentiality regarding firm information, projects, and client data
Possess excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently
Excellent attention to detail
Strong judgment
Team-player with collaborative spirit
Senior designation will be considered for those with 4+ years’ applicable experience and have a proven ability to work independently and have demonstrated a mastery of the skills needed for the role.

Responsibilities

Maintain pro bono client and volunteer databases
Facilitate pro bono client queries, screening, and processing
Prepare new business forms, conflict sheets and engagement letters, and advise other administrative business professional regarding: same
Monitor firmwide attorney departures and case reassignments under Pro Bono Partner direction
Prepare various pro bono reports and statistics
Serve as designated point of contact to secretaries firmwide on Pro Bono procedures/questions
Work with Pro Bono Counsel to publish pro bono information, on-line training tools, exemplars, etc.
Assist with Pro Bono Practice department budget monitoring and annual budget planning process
Coordinate pro bono trainings in conjunction with partner legal services providers
Provide support in the development and preparation of pro bono presentations
Handle pro bono event planning and logistics
Support Pro Bono Practice involvement with Recruiting, Human Resources, Professional Development, Library and Marketing initiatives as needed
Provide administrative support to Pro Bono Partner and Pro Bono Counsel including travel arrangements, expenses reimbursements, time entry, etc.
Prepare a variety of litigation pleadings; arrange for filing and service of documents; electronically file and serve court documents as required by the Court
Assist Pro Bono Partner, Pro Bono Counsel, and Pro Bono Committee with pro bono projects and initiatives, as necessary
Handle all incoming telephone calls and placement of outgoing calls in a professional manner
Maintain good client, third-party, and internal relationships
Create and maintain files, including chronological files and indexes not stored in Records Department
Keep all files up-to-date and organized. Ensure materials are forwarded to the Records Department as necessary
Perform administrative support tasks as needed, including booking travel or conference rooms, coordinating print jobs, mailings, or other document management, and submitting reimbursements
Perform other tasks and duties as assigned or required by the Pro Bono Partner and Pro Bono Counsel
All other duties as assigned or required