Private Events Coordinator

Hudson Pacific Properties • San Francisco, CA

1d • $34 - $38 • Onsite

About The Position

The Private Events Coordinator will lead the venue rental program at prominent Hudson Pacific Properties assets, including the historic San Francisco Ferry Building. Reporting directly to the Director of Events and Programming, this position blends event sales, client hospitality, complex logistical coordination, and administrative oversight.

Requirements

• Minimum of two years related work experience in event coordination, venue sales, or hospitality management.
• Flexible scheduling availability – willingness to work a flexible schedule, including evenings, weekends, and occasional holidays based on event schedules.
• Strong creative instincts and ability to collaborate.
• Expert time management and organizational skills.
• Exceptional interpersonal and client-facing skills with a track record of resolving conflicts and securing repeat business.
• Superior time management and multitasking ability in high-pressure, fast-paced environments.
• Strong skills in all Microsoft Office applications, especially Microsoft Word, Excel, and Outlook.

Nice To Haves

• 4-year degree from accredited college or university preferred.
• Familiarity with San Francisco permitting processes, city agencies, and historic structure guidelines is highly preferred.
• Familiarity with event management software or floor-planning tools (e.g., Tripleseat, Social Tables) is a plus.

Responsibilities

• Act as the primary manager for private event sales, onsite coordination, and venue stewardship across key properties.
• Host tours for prospective clients, planners, and vendors to drive rental bookings.
• Draft and manage proposals, contracts, event timelines, floor plans, and layout diagrams.
• Foster strong, collaborative relationships with property management, office tenants, clients, planners, and vendors.
• Implement, update, and enforce venue policies, safety guidelines, and operating procedures.
• Manage event staffing schedules to ensure proper coverage for all bookings.
• Coordinate closely with property management and engineering teams to protect and maintain historic building infrastructure.
• Navigate and secure required city and regional permits (e.g., SFDPH, SFFD, ABC, BCDC, Port of San Francisco).
• Maintain accurate inventory records for venue event equipment and assets.
• Track market trends and maintain active engagement within the local events and hospitality community.
• Maintain and distribute a master calendar of private events across departments.
• Track sales metrics, venue revenue, and booking pipelines.
• Oversee the end-to-end contracting process and manage client billing alongside accounting and property management.
• Collect, verify, and archive vendor Certificates of Insurance (COIs).
• Issue detailed event operational briefs and reminders to internal teams (engineering, custodial, security, office management, and tenants).
• Serve as a creative thought partner for broader property programming, activations, and marketing initiatives.
• Capture occasional onsite photography/media during live events for marketing assets.
• Handle other operational duties as assigned.

Benefits

• Hudson Pacific Properties is proud to be an Equal Opportunity employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, sex, gender identity or expression, national origin, age, disability, medical condition, marital status, sexual orientation, genetic information, protected veteran status, or any other basis protected by applicable law, including federal, state, and local fair chance laws.
• Employment is contingent upon completion of applicable screenings in accordance with local laws.
• The company uses E-Verify to confirm the identity and employment eligibility of all new hires.
• If you require a reasonable accommodation during the application or hiring process, please notify us at [email protected] so we can support you throughout the recruitment experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree