Private Events Associate, Seasonal

Denver Botanic Gardens•Denver, CO

9d•Onsite

About The Position

Denver Botanic Gardens is seeking a Seasonal Private Events Associate for its Events Department at York Street. The position supports both private and public events and serves as the on-site contact for assigned events, including weddings, receptions, corporate events, and Blossoms of Light. The role involves working weekends, evenings, and some holidays in varied settings, including indoor and outdoor spaces, different weather conditions, and non-air-conditioned areas. The associate helps deliver positive experiences for guests, clients, members, colleagues, event professionals, and visitors while ensuring events follow client agreements and Gardens policies. Applications will be accepted through November 16, 2026, or until a candidate is found.

Requirements

High school diploma/GED and/or an equivalent combination of education and experience.
Valid driver's license.
Ability to read and interpret safety rules, operating instructions, and floorplans.
Ability to write routine reports and correspondence and speak effectively before groups of customers or employees.
Ability to solve practical problems, interpret written, oral, diagrammatic, or scheduled instructions, troubleshoot, multitask, and address problems as they arise.
Excellent customer service, interpersonal, and communication skills when dealing with the public.
Ability to remain stable under pressure and handle stressful situations.
Flexibility and willingness to modify plans during the day as needed.
Ability to work a flexible schedule, including evenings, weekends, and/or holidays.
Knowledge of Microsoft Suite products, specifically Word, Excel, Outlook, and Teams.
Ability to work overtime as necessary.
Commitment to working safely and respectfully, and to representing the Gardens positively.

Nice To Haves

At least one year of experience in special events, catering, hotels, or restaurants is preferred.

Responsibilities

Serve as the on-site representative for private events and as the on-site lead when opening for private events.
Work with the Events Department to provide positive experiences for guests.
Follow radio communication procedures and policies.
Maintain a positive, proactive, solution-oriented demeanor with clients, members, colleagues, event professionals, and visitors.
Set up, install, break down, and strike event equipment and supplies, including lighting and sound equipment, signage, and other event supplies.
Check post-event venue spaces for trash and potential damage deposit deductions.
Notify senior management of unusual circumstances and safety issues or concerns.
Ensure private events are set according to client agreements and that last-minute adjustments meet the client's satisfaction.
Ensure clients, caterers, and event vendors follow Denver Botanic Gardens rules, and report property damage to the Private Events Team after events.
Assist with clearing phone lines and completing minor administrative duties.
Check and coordinate deliveries to ensure items such as flowers, liquor, dance floors, tables, and chairs reach the correct locations.
Maintain positive working relationships with managers, co-workers, clients, and others.
Assist the audio-visual team with limited setups, breakdowns, and general support as needed.
Follow all Events Department and Denver Botanic Gardens policies and procedures.
Provide assistance to public events as needed.
Work safely and respectfully with fellow employees and the public.