Prison Education Program Assistant (PT, 25 HRS)

Community College System of New Hampshire•Berlin, NH

About The Position

White Mountains Community College is hiring a part-time Prison Education Program Assistant to provide administrative support to its Prison Education Program (PEP). The position reports to the Prison Education Program Coordinator at WMCC and is scheduled for 25 hours per week, with pay of $20.22–$22.40 per hour. The assistant provides clerical and technical support for program operations, including coordinating events and meetings, maintaining data and records, preparing student and course materials, supporting graduation and volunteer training, and maintaining contacts with students, alumni, instructors, volunteers, institutional contacts, and community partners. The role may involve delivering materials to prison facilities and picking up student forms. It also provides backup coverage in the Welcome Center and assists Academic Affairs and Student Affairs with special projects as assigned. The employee must comply with applicable college, system, state, and federal rules and regulations. Other duties may be assigned. The position requires a high school diploma or equivalent and four years of secretarial or office-support experience. Education and experience may substitute for one another on a year-for-year basis as described in the posting. A valid driver's license or access to transportation is required. Experience with databases and PC-based software, including Microsoft Office, is desired. Recommended work traits include English, spelling, and arithmetic knowledge; sound judgment; ability to follow instructions, organize information, explain programs, communicate ideas clearly, and maintain effective working relationships; and willingness to maintain an appearance appropriate to assigned duties.

Requirements

High school diploma or equivalent credential; each additional year of approved formal education may substitute for one year of required work experience.
Four years of experience in a secretarial or office-support position; each additional year of approved work experience may substitute for one year of required formal education.
Valid driver's license or access to transportation.
Knowledge of English, spelling, and arithmetic.
Ability to contribute to sound operational procedures and exercise sound judgment in routine decisions.
Ability to follow instructions when gathering facts, data, or resources and organizing information.
Ability to explain programs sponsored by the department or college and present ideas clearly and effectively.
Ability to establish and maintain effective working relationships.
Willingness to maintain an appearance appropriate to assigned duties and responsibilities.

Nice To Haves

Experience using databases and PC-based software, including the Microsoft Office Suite.

Responsibilities

Provide clerical and technical support to the Prison Education Program.
Assist with scheduling and organizing meetings, workshops, trainings, and orientations.
Enter course evaluations, enrollment information, and program metrics into tracking spreadsheets.
Help organize filing systems and compile and file prison-education resources.
Copy, mail, and track PEP student FAFSA forms and supporting materials.
Assist with textbook ordering and assembly of course materials.
Help update the Re-Entry Guide as needed.
Assist with library inventory at the end of each semester.
Assist with graduation planning, including invitations, guest lists, Department of Corrections entry applications, ceremony materials, and regalia.
Assist with conducting Department of Corrections volunteer training.
Compile and print unofficial end-of-term degree audits for PEP students.
Maintain contact lists for program alumni, current students, instructors, volunteers, institutional contacts, and community partners.
Deliver program materials to prison facility warehouses and pick up student forms from facilities as needed.
Provide backup coverage in the Welcome Center as needed.
Assist Academic Affairs and Student Affairs with special projects as assigned.
Comply with college, system, state, and federal rules and regulations.
Perform other duties as assigned.