Principal's Secretary

Howard County Public School System

10d • Onsite

About The Position

Under the supervision of the Principal, the Principal’s Secretary Elementary school primary focus is to ensure the operational efficiency of the school’s main office and function as a confidential assistant to the Principal, Assistant Principal and other members of the management staff. Serves as the first point of contact for the school, fostering a welcoming and professional environment. Ensure the integrity and security of sensitive student information. Maintains oversight of financial activities including bookkeeping and payroll.

Requirements

• High school diploma or equivalent (must scan and upload to the online application at the time of submission).
• Three years of general administrative support or clerical experience, one year of which must be working with accounting or bookkeeping records.
• Foreign credentials must be evaluated as U.S. High School diploma or above by an MSDE approved organization.

Nice To Haves

• Experience overseeing daily office operations, including the training of administrative staff.
• Administrative support/clerical experience in a PreK-12 setting
• Experience with word processing, database, and spreadsheet programs.

Responsibilities

• Maintains Principals calendars, schedules appointments and meetings.
• Plans, organizes and coordinates school activities and communications.
• Functions as the primary contact for students, parents, and staff.
• Resolves administrative inquiries to maintain a positive school environment.
• Answers telephone communications and voicemail messages.
• Leads the daily operations of the office staff by providing training and technical guidance.
• Ensures total compliance with district procedures, establishes work priorities, and assists school leadership in the preparation of staff performance evaluations.
• Performs general secretarial tasks including, but not limited to: producing letters, data reports, etc. via the computer; making photocopies, files, distributing mail, etc.
• Independently drafts, formats, and distributes official school correspondence and messaging.
• Executes and coordinates all procedures for the registration, enrollment, transfer, and withdrawal of middle school students according to established local and state procedures.
• Maintains financial activities of school-based bookkeeping and financial records, including but not limited to payroll and banking transactions.
• Oversees the secure collection and accounts for monies in conjunction with school activities.
• Ensures all monies are secured, documented, and processed in strict accordance with established district procedures and auditing standards.
• Prepares and maintains a wide range of reports, records, and files regarding student data, personnel, and school operations.
• Ensures the highest level of integrity and security for all sensitive and confidential information.
• Coordinate substitute teacher and staff coverage by managing requests, assigning substitutes, communicating schedules, and ensuring adequate coverage to support daily school operations.

Benefits

• Comprehensive benefits package for eligible employees.
• Information about additional benefits such as paid time off can be found in the negotiated agreement for employees in this bargaining unit.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED