Guild - Principal Clerk/School Secretary Grade 23 (Anticipated Vacancy) (SY26-27)
About The Position
Under general supervision, the School Secretary Grade 23 provides primary administrative support to the principal or headmaster, performing complex clerical work that requires independent judgment and use of current technology. The position supports records management, communications, financial and payroll processes, student and staff needs, office operations, events, and clerical staff supervision. The stated school hours are 7:30 a.m. to 2:20 p.m. Employees in traditional schools generally begin 15 minutes before the pupils’ school day and finish no later than one hour after it ends, working up to seven hours and 15 minutes inclusive of breaks and lunch unless excused earlier by their immediate supervisor. School employees work one week after school closes, but no later than July 3. This is an anticipated vacancy expected to become vacant by 11/09/2026. The incumbent may rescind their retirement, leave, or resignation until the expected vacancy date. Hiring will not be confirmed until the position is vacated; the new hire may begin the school year as a Long-Term Substitute if the vacancy has not occurred by then.
Requirements
- High school diploma or equivalent.
- Basic computer skills, including word processing and email.
- Successful completion of appropriate coursework.
- Good communication skills.
Responsibilities
- Maintain the confidentiality of student and teacher records, including academic transcripts, attendance, and correspondence.
- Create and manage paper and electronic filing systems, input and monitor data, and conduct information searches.
- Manage incoming and outgoing mail, email, and phone calls; draft, type, and distribute correspondence, reports, meeting notes, newsletters, and promotional materials.
- Greet visitors, answer inquiries, and direct calls to appropriate personnel.
- Process requisitions, order and dispense supplies, and maintain records of school funds.
- Prepare payroll, including substitute payments; submit class coverage; submit and track stipend payments; and prepare the Department Time Summary (DTS).
- Assist with student registration and discharge, bus changes, and transportation issues; respond to parent, teacher, and student inquiries.
- Support human resources procedures, including leaves and accommodations.
- Operate and troubleshoot office equipment, coordinate information flow, and maintain an organized and clean office space.
- Learn and adapt to new office technologies.
- Assist with planning and coordinating school events, meetings, and special functions, including preparing flyers and invitations.
- Contribute to committee or team projects.
- Supervise clerical staff, train and orient new team members, and assist staff with computer use.
- Submit work orders and building permits, and create school signage.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
