Guild - Principal Clerk/School Secretary Grade 23 (SY26-27)

Boston Public Schools•Boston, MA

3d•Onsite

About The Position

Under general supervision, the School Secretary Grade 23 serves as the primary administrative support to the principal or headmaster, performing complex clerical work requiring independent judgment and utilizing current technology. The workday for employees in traditional schools begins fifteen (15) minutes prior to the pupils' school day and ends no later than one (1) hour after the close of the school day (up to seven (7) hours and fifteen (15) minutes inclusive of break and lunch), unless excused earlier by their supervisor. This role is located at 11 Charles St, Dorchester, MA 02122.

Requirements

High School diploma or equivalent.
Basic computer skills, including word processing and email.
Successful completion of appropriate coursework.
Good communication skills.

Nice To Haves

Experience with current technology.

Responsibilities

Maintain and ensure the confidentiality of all student and teacher records, including academic transcripts, attendance, and general correspondence. This involves setting up and managing filing systems (paper and electronic), inputting and monitoring data, and conducting information searches.
Manage all incoming and outgoing communications, including mail, email, and phone calls. This involves drafting, typing, and distributing correspondence, reports, meeting notes, newsletters, and promotional materials, as well as greeting visitors, answering inquiries, and directing calls to appropriate personnel.
Process requisitions, order and dispense supplies, and maintain records of school funds.
Prepare payroll accurately to ensure all staff are compensated appropriately, including payment to substitutes, submitting class coverage, submitting and tracking stipend payments, and preparing the Department Time Summary (DTS).
Assist with student registration and discharge, manage bus changes and transportation issues, and respond to inquiries from parents, teachers, and students. Provide support with HR procedures, such as leaves and accommodations.
Operate and troubleshoot office equipment (e.g., fax machines, copiers, phone systems), coordinate the flow of information, and ensure an organized and clean office space. Learn and adapt to new office technologies as they emerge.
Assist in the planning and coordination of school events, meetings, and special functions (e.g., luncheons, graduation ceremonies), including preparing event materials like flyers and invitations. Contribute to committee or team projects.
Supervise other clerical staff, providing training and orientation to new team members, and assisting staff with computer usage.
Submit work orders and building permits, and create school signage.