PRINCIPAL ADMINISTRATIVE OFFICER - Range 16 / NON

Municipality of Anchorage•Anchorage, AK

4d•$16•Onsite

About The Position

This is a non-represented position (no union affiliation) and is subject to the provisions of the Personnel Rules of the Municipality of Anchorage. Reporting to the Director of the Planning Department, serves as a top level department administrative officer in charge of a full array of administrative and financial functions. Plans, develops, controls, implements, authorizes, directs, monitors, and administers, financial, budgetary, and general administrative functions serving as the administrative manager for the Planning Department. Supervises subordinate professional staff. Serves as grant financial administrator for the AMATS (Anchorage Metropolitan Area Transportation Solutions) municipal wide program and for other grants to include federal and state. Develops, monitors, and implements budgets. Oversees and coordinates purchasing needs with Department Director and Managers, and facilitates the purchasing process including contracts. Prepares and approves journal entries and other accounting documents. Manages and approves the department accounts payable and accounts receivable. Manages the department payroll process. Works with the department director and other managers on various organizational and personnel matters. Oversees maintenance of departmental personnel records and facilitates the hiring process for new employees in coordination with department managers. Serves as the department IT Coordinator for computer software and hardware needs, and network access and security. Manages the department physical asset records. Develops and coordinates the department performance measures, goals, and mission with the department director and division managers. Participates in management team meetings, and handles other duties as assigned by the department director.

Requirements

High school diploma, GED or equivalent and eight (8) years of experience in the field related to the position.
Associate’s degree in Accounting, Business Administration, Public Administration, Human Resources, Purchasing, Computer Information Systems, Finance or similar discipline and six (6) years of experience in the field related to the position.
Bachelor’s degree in Accounting, Business Administration, Public Administration, Human Resources, Purchasing, Computer Information Systems, Finance or similar discipline and four (4) years of experience in the field related to the position.
Master’s degree in Accounting, Business Administration, Public Administration, Human Resources, Purchasing, Computer Information Systems, Finance or similar discipline and two (2) years of experience in the field related to the position.
Satisfactory background check which includes criminal, education, and employment history at time of hire.
Valid State of Alaska Driver’s License and satisfactory Driving Record at time of hire.
Candidates must be legally authorized to work and accept employment in the United States.
The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Responsibilities

Serves as a top level department administrative officer in charge of a full array of administrative and financial functions.
Plans, develops, controls, implements, authorizes, directs, monitors, and administers, financial, budgetary, and general administrative functions serving as the administrative manager for the Planning Department.
Supervises subordinate professional staff.
Serves as grant financial administrator for the AMATS (Anchorage Metropolitan Area Transportation Solutions) municipal wide program and for other grants to include federal and state.
Develops, monitors, and implements budgets.
Oversees and coordinates purchasing needs with Department Director and Managers, and facilitates the purchasing process including contracts.
Prepares and approves journal entries and other accounting documents.
Manages and approves the department accounts payable and accounts receivable.
Manages the department payroll process.
Works with the department director and other managers on various organizational and personnel matters.
Oversees maintenance of departmental personnel records and facilitates the hiring process for new employees in coordination with department managers.
Serves as the department IT Coordinator for computer software and hardware needs, and network access and security.
Manages the department physical asset records.
Develops and coordinates the department performance measures, goals, and mission with the department director and division managers.
Participates in management team meetings, and handles other duties as assigned by the department director.