PRINCIPAL ADMINISTRATIVE OFFICER - Anchorage AK

Military Spouse Corporate Career Network•Anchorage, AK

3d•Onsite

About The Position

This is a top-level department administrative officer role responsible for a full array of administrative and financial functions within the Planning Department. The position involves planning, developing, controlling, implementing, authorizing, directing, monitoring, and administering financial, budgetary, and general administrative functions. The role also includes supervising subordinate professional staff and serving as the grant financial administrator for the AMATS program and other federal and state grants. The position is non-represented and subject to the Personnel Rules of the Municipality of Anchorage.

Requirements

Candidates must be legally authorized to work and accept employment in the United States.
The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Responsibilities

Serves as a top level department administrative officer in charge of a full array of administrative and financial functions.
Plans, develops, controls, implements, authorizes, directs, monitors, and administers financial, budgetary, and general administrative functions serving as the administrative manager for the Planning Department.
Supervises subordinate professional staff.
Serves as grant financial administrator for the AMATS (Anchorage Metropolitan Area Transportation Solutions) municipal wide program and for other grants to include federal and state.
Develops, monitors, and implements budgets.
Oversees and coordinates purchasing needs with Department Director and Managers, and facilitates the purchasing process including contracts.
Prepares and approves journal entries and other accounting documents.
Manages and approves the department accounts payable and accounts receivable.
Manages the department payroll process.
Works with the department director and other managers on various organizational and personnel matters.
Oversees maintenance of departmental personnel records and facilitates the hiring process for new employees in coordination with department managers.
Serves as the department IT Coordinator for computer software and hardware needs, and network access and security.
Manages the department physical asset records.
Develops and coordinates the department performance measures, goals, and mission with the department director and division managers.
Participates in management team meetings, and handles other duties as assigned by the department director.