BOB- Principal Administrative Associate I

City of New York•New York City, NY

1d•Onsite

About The Position

Reports to the Director of the Bridge Operations Unit in the Division of Bridges, Maintenance, Inspections, and Operations section. The selected individual will be responsible for overseeing the day-to-day activities of the office performing data entry and retrieval, and preparing routine reports. Tasks will include: Preparing annual Performance Evaluations, compiling the annual Superfund Amendments and Reauthorization Act Right to Know Report, preparing the annual Comptroller Supply Inventory Report, monthly Opening Reports, Above Ground Storage Tank report, Harlem River Bridge (HRB) Section Test Opening Schedule, and Brooklyn Queens Richmond (BQR) Section Test Opening Schedule. The individual will also compile the Bi-weekly Update, submit City Time Schedule Change requests, and track Employee Schedules – both changes to and/or classes they’ll need to attend. Also research and provide Legal Dept submissions as they are requested.

Requirements

Serving permanently in the title or be reachable on the open-competitive list
A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty
An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in '1' above
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in '1' above
Education and/or experience equivalent to '1', '2', or '3' above
Must possess the one year of administrative or supervisory experience as described in '1' above
Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in '1' above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Nice To Haves

Strong computer skills
Knowledge of all Microsoft programs including Microsoft Excel
Excellent communication skills
Team player

Responsibilities

Overseeing the day-to-day activities of the office
Performing data entry and retrieval
Preparing routine reports
Preparing annual Performance Evaluations
Compiling the annual Superfund Amendments and Reauthorization Act Right to Know Report
Preparing the annual Comptroller Supply Inventory Report
Preparing monthly Opening Reports
Preparing Above Ground Storage Tank report
Preparing Harlem River Bridge (HRB) Section Test Opening Schedule
Preparing Brooklyn Queens Richmond (BQR) Section Test Opening Schedule
Compiling the Bi-weekly Update
Submitting City Time Schedule Change requests
Tracking Employee Schedules (changes and/or classes they'll need to attend)
Researching and providing Legal Dept submissions as requested