Principal Administrative Analyst

BART•Oakland Shops/Annex, CA

3d•Onsite

About The Position

The San Francisco Bay Area Rapid Transit District (BART) is seeking a strategic and collaborative Principal Administrative Analyst to support high-priority initiatives that advance the District's operational and organizational goals. This position leads complex administrative and analytical projects, conducts research and policy analysis, develops recommendations for executive leadership, and collaborates across departments to improve business processes, resource management, and organizational effectiveness. The ideal candidate is an analytical problem solver with exceptional communication and project management skills who thrives in a fast-paced environment, exercises sound judgment, and effectively manages multiple priorities while building strong partnerships with stakeholders throughout the District. The most qualified candidates for this position will have highly developed competencies in the following areas, which will be reinforced with related work experience and will be clearly articulated during the selection process: Strategic planning and project management Research, policy analysis, and analytical problem-solving Business process improvement, compliance, and operational effectiveness Data analysis, logistics, and performance measurement Communication and stakeholder engagement Leadership, collaboration, and continuous improvement mindset

Requirements

Possession of a Bachelor’s degree in Public Administration, Business Administration, Accounting, Economics or a closely related field from an accredited college or university.
Four (4) years of (full-time equivalent) verifiable administrative, analytical and/or budgetary experience which must have included at least one (1) year of administrative and/or lead supervisory experience.
Knowledge of operational characteristics, services and activities of assigned program area including administrative, financial or operations functions
Knowledge of principles of supervision, training and performance evaluation
Knowledge of principles and practices of program development and implementation
Knowledge of principles and practices of budget preparation and administration
Knowledge of methods of administrative, organizational, economic and procedural analysis
Knowledge of organization objectives, procedures, policies and regulations
Knowledge of methods and techniques of statistical and financial analysis
Knowledge of principles and practices of procurement and purchasing
Knowledge of principles and practices of accounting
Knowledge of methods and techniques used to conduct a variety of analytical studies
Knowledge of principles, practices, methods and techniques of report preparation
Knowledge of principles and procedures of record keeping
Knowledge of office equipment including computers and supporting word processing and spreadsheet applications
Knowledge of related Federal, state and local laws, codes and regulations.
Ability to supervise, organize and review the work of lower level staff
Ability to select, supervise, train and evaluate subordinate co-workers
Ability to recommend and implement goals and objectives for providing effective services
Ability to review and analyze complex technical documents and proposals
Ability to plan and supervise research projects for assigned District department or division functions and operations
Ability to apply practices, theories, techniques and management methodology to assigned area
Ability to coordinate and administer budget process for assigned department or division
Ability to research, analyze, and evaluate programs, policies, and procedures
Ability to communicate clearly and concisely, both orally and in writing
Ability to interpret and explain District policies and procedures
Ability to prepare clear and concise reports
Ability to establish and maintain effective working relationships with those contacted in the course of work

Nice To Haves

Additional professional administrative, analytical and/or budgetary experience, as outlined above, may be substituted for the education on a year-for-year basis.

Responsibilities

Performs the most technical and complex tasks of the work unit including special projects which have a major impact on departmental efficiency, economy, operations and activities; defines project scope, goals and objectives; conducts research; develops and presents recommendations; coordinates project implementation.
Establishes schedules and methods for providing administrative services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly.
Participates in the development of policies and procedures; monitors work activities to ensure compliance with established policies and procedures; makes recommendations for changes and improvements to existing standards and procedures.
Recommends and assists in the implementation of goals and objectives; implements approved policies and procedures.
Participates in the preparation and administration of the department or division program budget; submits budget recommendations; monitors expenditures.
Prepares analytical and statistical reports on operations and activities.
Continuously monitors and evaluates the quality, responsiveness, efficiency and effectiveness of assigned District department or division service programs, service delivery methods and procedures; works with co-workers on the continuous improvement of District services.
Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise project progress; makes adjustments as necessary.
Provides staff assistance to higher level management; participates on a variety of committees; prepares and presents staff reports and other correspondence as appropriate and necessary.
Coordinates assigned program activities with those of other departments, divisions and outside agencies and organizations.
Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of public administration, business administration, finance, human resources and related areas.
As required, conducts public meetings and hearings on department activities.
May participate in the selection of assigned staff; provides or coordinates staff training; may work with employees to correct deficiencies; may implement discipline procedures.
May plan, prioritize, assign, supervise, review and participate in the work of staff responsible for administrative, financial or operational program activities within an assigned division or department; ensures work quality and adherence to established policies and procedures.