Prevailing Wage Coordinator (Management Aide)

Anne Arundel County•Annapolis, MD

10d

About The Position

This is a full-time, permanent Prevailing Wage Coordinator (Management Aide) position in the Office of Central Services with Anne Arundel County Government. The work involves paraprofessional administrative support, including support for management personnel and supervision of lower-level office support employees. The position coordinates with County employees and departments, State and Federal agencies, and nonprofit and private-sector organizations to carry out program assignments. Some positions in this class also assist the public directly. The employee uses knowledge of administrative subject areas, program functions, regulations, and procedures to carry out related support activities. Work is planned and performed independently, using office automation equipment and software. The employee obtains information, selects appropriate procedures, resolves routine problems in accordance with office policies, and adapts procedures when conditions change. The work is primarily sedentary, takes place in an office environment, and presents no significant hazards. The position compiles, analyzes, and maintains program data, reports, databases, files, and records; performs data entry and administrative tasks; reviews documentation; prepares correspondence and other work products; and responds to inquiries about regulations and requirements. It may also provide staff support to boards, committees, applicants, and other agencies, monitor program status, recommend improvements to program operations, and review the work of assigned office support employees. Supervisory assignments require supervision of at least two full-time employees, or an equivalent number of part-time, seasonal, or temporary employees.

Requirements

Completion of an associate degree from an accredited college.
At least two years of paraprofessional experience in Prevailing Wage and/or Local Hiring.
In lieu of the associate degree, an additional two or more years of paraprofessional experience in Prevailing Wage and/or Local Hiring may be substituted, for a total of at least four years of such experience.
Knowledge of the program area associated with the assigned department or agency.
Knowledge of County policies and procedures, supervisory principles and practices, and office methods and procedures.
Ability to operate computers, applicable software, automated office equipment, and other equipment necessary to perform the work.
Ability to obtain needed data and information, analyze data from various sources, compile reports and other work products, and maintain accurate filing and records systems.
Ability to supervise assigned office support staff and maintain effective working relationships.
Ability to communicate effectively verbally and in writing, and to deal tactfully, effectively, and equitably with people.
Ability to attend meetings or perform other assignments outside the office, if necessary.

Nice To Haves

Government work experience is preferred.

Responsibilities

Compile, organize, reconcile, and analyze data from various sources to maintain program reports and databases.
Prepare reports and maintain statistics or databases concerning program services, activities, or participants.
Create and maintain program files and records.
Analyze program operations and recommend improvements to efficiency, effectiveness, and productivity.
Perform data entry and use computers and software applications to prepare records, documents, notices, reports, tables, and correspondence.
Review documentation for accuracy and completeness and perform other administrative tasks to support program operations.
Provide administrative and technical staff support to boards, committees, applicants, and other agencies.
Respond to public inquiries by defining, interpreting, or explaining regulations and requirements.
Track or monitor the status of a client population in support of program activities.
Supervise and review the work of assigned lower-level office support employees, as applicable.
Attend meetings or perform assignments at locations outside the office, if necessary.
Perform related duties as required.