Senior Prevailing Wage Specialist
About The Position
The Senior Prevailing Wage Specialist supports accurate and compliant payroll across multiple states and more than 2,000 employees. The role oversees certified payroll reporting, supports Davis-Bacon and other prevailing wage requirements, and works with Operations, General Contractors, owners, and government agencies to maintain compliance across projects. The specialist manages weekly certified payroll submissions for more than 70 prevailing wage projects, maintains craft and class templates and fringe schedules, and handles report uploads and corrections. The role also supports apprentice administration, year-end and tax reconciliations, audits, reporting, and process improvement. In addition, the specialist develops training documentation, trains backups, and mentors team members.
Requirements
- 5–7 years of relevant experience in payroll, certified payroll, Davis-Bacon, or prevailing wage administration.
- Associate degree or equivalent experience.
- Experience with certified payroll and prevailing wage regulations.
- Strong understanding of U.S. payroll and tax processes, including multi-state payroll requirements.
- Proficiency in Microsoft Excel, including developing and maintaining detailed spreadsheets.
- Strong attention to detail and data-entry accuracy, with the ability to meet deadlines in a high-volume, fast-paced environment.
- Excellent written and verbal communication skills and ability to collaborate across departments.
- Ability to work independently with limited supervision, exercise sound judgment, and recommend process improvements.
Nice To Haves
- Experience with Viewpoint.
- Construction industry experience.
Responsibilities
- Manage weekly certified payroll reporting for projects subject to the Davis-Bacon Act and other federal prevailing wage requirements.
- Create and maintain craft/class templates, fringe schedules, and weekly payroll submissions across 70+ prevailing wage projects.
- Upload certified payroll transcripts into LCP Tracker, eMars, and eComply; review, correct, and resubmit rejected reports as needed.
- Partner with Operations, General Contractors, owners, and agencies to resolve prevailing wage questions, maintain accurate wage determinations, and track wage anniversaries.
- Manage apprentice enrollments, renewals, and changes through the RAPIDS Department of Labor program, including required certificate uploads.
- Support year-end and tax reconciliations, including taxable and gross wage tie-outs, W-2/W-2C/W-3 reporting, tax deposits, wage reports, and audit requests.
- Prepare spreadsheets, annual surveys, fringe calculations, and reports for internal teams and external auditing agencies.
- Maintain understanding of payroll overrides, shift and overtime differentials, pay codes, craft/class assignments, and journeyman-to-apprentice ratios.
- Lead continuous improvement initiatives to reduce risk, increase productivity, and strengthen payroll processes and systems.
- Develop payroll training documentation, identify and train designated backups, and mentor team members.
Benefits
- Paid time off
- Six paid holidays
- Health insurance with a $100 wellness incentive
- 401(k) with company match
- Employee discount program through PerkSpot
- Annual incentive bonus eligibility
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
Associate degree
