Premier Experiences Specialist

Cooley•San Francisco, CA

About The Position

Cooley is seeking a Premier Experiences Specialist to join the Marketing and Client Development team. This role is part of the Strategy, Transformation & Growth Team, which acts as the firm’s "central nervous system," building the scalable infrastructure and data-backed frameworks that allow Marketing & Client Development to move from reactive execution to proactive, high-impact strategy. It ensures that strategic choices and unique brand differentiating experiences (spanning high-end events to targeted digital channels) are translated into repeatable, optimized market performance that makes the firm stand out in market.

Requirements

Exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
Available to work overtime
3 + years of applicable experience in the field (e.g., marketing or business development, preferably with an emphasis working in a strategy, transformation, or growth function)
Must have professional services industry experience and/or B2B marketing experience
Must have CVENT, TicketManager , and CRM experience
Experience with vendor management, contract negotiations, and onsite delivery

Nice To Haves

Bachelor’s degree
Excellent attention to detail
Approaches tasks through a lens of quality and consistency
Approaches tasks through a digital first lens
Strong verbal and written communication skills
Ability to organize, prioritize and coordinate multiple activities
Works with team to set goals, drive projects, and achieve outcomes
Strong judgment
Team-player with collaborative spirit
Unwavering ability to handle and maintain confidentiality regarding firm information, projects, client data
High level of professionalism at all times

Responsibilities

Execute the core logistical elements of premier events, including venue research, onsite coordination, and transportation management.
Build and manage event registration sites and lead the execution of all attendee communications (invites, reminders, post-event notes).
Serve as the primary administrator for event tools (Cvent), ensuring all data is entered accurately and workflows are functioning correctly.
Coordinate the production and shipping of all brand collateral, signage, and premium gifts for marquee events and sponsorships.
Act as the day-to-day point of contact for tactical vendors (A/V, printers, shipping), ensuring all deliverables are on time and on-brand.
Provide dedicated on-site support for premier events, managing registration desks, room setups, and real-time troubleshooting.
Responsible for the clean entry of attendee data into the CRM and event platforms, ensuring a "single source of truth" for the team.
Manage the administrative side of the contract process, ensuring all agreements are routed for signature and filed appropriately.
Oversee the inventory of premium event assets (booths, signage, etc.), ensuring items are maintained and available for global activations.
Support the Senior Manager in reconciling event budgets, processing invoices, and gathering feedback for post-event readouts.
All other duties as assigned or.