Preconstruction Vendor Manager

SAIIA • Birmingham, AL

6d • Onsite

About The Position

Saiia Construction Company LLC, a MasTec company, is hiring a Preconstruction Vendor Manager to source vendors and secure market pricing in support of competitive bid submissions. The role works with estimators, quantity and proposal staff, and vendors to develop vendor strategies, solicit and evaluate bids, prepare and manage bid packages and quote records, and support contract negotiations and estimating as needed. It also maintains vendor relationships and records, qualifies prospective suppliers and subcontractors, and gathers performance feedback from project sites.

The position is based in an office at the corporate office or in the field and travels to various site locations an estimated 25% of the time. Field work may involve extreme hot or cold temperatures, chemicals, refuse, dirt, moderate noise, and risks associated with heavy machinery, tools, and trucks. A valid state-issued driver’s license and a driving record meeting Saiia’s risk management guidelines are required. The role has no supervisory responsibilities.

Requirements

• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook, and ability to use other software as necessary.
• Proficiency in Hard Dollar, Bid Build, Heavy Bid, or similar construction estimating software.
• Proficiency in MS Project, Primavera, or similar construction scheduling software.
• Understanding of civil engineering design, construction methods, and industry standards.
• Knowledge of mass grading and earthwork, stream restoration and rehabilitation, stormwater management, erosion control, and utility infrastructure requirements.
• Strong written and verbal communication skills.
• Strong organizational and self-management skills.
• Attention to detail, sound decision-making, and ability to approach and handle problems strategically.
• Experience with job costing, scheduling, and estimating contract changes.
• Ability to break down construction operations into a logical sequence of activities.
• Minimum five years of procurement or project management experience on heavy civil construction projects, including excavation, earthwork, dirt work, and underground utilities.
• Must have and maintain a valid state-issued driver’s license with a driving record that meets Saiia’s risk management guidelines.

Nice To Haves

• Bachelor’s degree in Civil Engineering, Construction Management, Project Management, or a related field is preferred.

Responsibilities

• Maintain reasonable familiarity with project specifications to identify prospective vendor scopes and requirements and respond to general vendor queries.
• Work with the lead estimator to develop job-specific vendor strategies.
• Work with the lead estimator and Quantity Supervisor to create and distribute subcontractor bid packages.
• Coordinate with the lead estimator and support staff to solicit and analyze vendor bids.
• Track, record, and file vendor submissions in an electronic quote book for bidding and, if the project is successful, future distribution to the project manager.
• Monitor bid solicitation and supplement it as needed to ensure adequate vendor coverage, typically a minimum of three committed quotes unless otherwise agreed with the Preconstruction Director or Division Manager.
• Assist in negotiating contract terms, including NDA management, subcontract terms and conditions, and prime contract terms and conditions.
• Coordinate with the Proposal Manager and lead estimator to confirm vendor-specific proposal requirements and assist as needed.
• Maintain existing relationships with subcontractors and material suppliers and develop new relationships.
• Maintain a current, searchable vendor database.
• Routinely qualify prospective subcontractors and suppliers, including reviewing health and safety manuals and statistics, service lines, and geographic coverage.
• Solicit, record, and disseminate vendor performance feedback from project sites.
• Perform estimating tasks to support company bidding requirements as needed.

Benefits

• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match
• Employee Stock Purchase Plan (ESPP)
• Flexible spending account for healthcare and dependent care
• Medical insurance with plan choice and coverage for spouse, domestic partner, and children
• Dental insurance with plan choice and coverage for spouse, domestic partner, and children
• Vision insurance with plan choice and coverage for spouse, domestic partner, and children
• Diabetes management
• Telehealth coverage
• Prescription drug plan
• Pet insurance
• Weight management drug discount
• Discounted national gym membership network
• Paid Time Off
• Paid holidays
• Bereavement leave
• Military leave, including benefits continuation
• Employee Assistance Program
• Short- and long-term disability
• Life insurance
• Accidental death and dismemberment coverage
• Voluntary life insurance
• Accident coverage
• Critical illness coverage
• Hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed