Preconstruction Coordinator

Baker Construction•Sharonville, OH

56d•Onsite

About The Position

The Preconstruction Coordinator assists throughout all phases of the estimating and preconstruction process by leading bid package coordination from initial review through final submission. This role is responsible for reviewing and preparing construction bidding documents to ensure accuracy, compliance, and proper execution of required signatures. Additionally, the Preconstruction Coordinator manages bonding and insurance requests and prepares Requests for Information (RFIs) to clarify project requirements and specifications. Serves as the CRM database subject matter expert and is responsible for generating and assisting with corporate safety communications.

Requirements

Associates degree and 5 years of equivalent experience in estimating, operations or executive assistance or equivalent combination of education and experience
Proficient with Microsoft Office
Ability to effectively express oneself using written and oral communication skills
Ability to write reports, business correspondence, and procedures
Ability to work with mathematical equations such as percentages, ratios, addition, subtraction, multiplication, and division
Ability to work along side co-workers in a team environment
Ability to collaborate with colleagues in related business departments, when gathering information for prequals
Ability to research and analyze various types of data
Ability to organize and prioritize work, good time management skills
Ability to sift through information and parse it to the appropriate collateral documents

Responsibilities

Quote management in SmartBid including receiving, saving, logging, and distributing subcontractor, vendor, and supplier quotes to the estimating team
Coordination with Baker Risk and Bonds/Surety for insurance forms, builder’s risk, bond forms, surety letters, powers of attorney, and related pursuit deadlines
Client/owner portal management, including bid access, registrations, downloads, addenda notices, uploads, owner prequalification status, and required safety/compliance data
Support proposal teams by extracting RFP requirements for risk, insurance, bonds, affidavits, notaries, and required forms; coordinate completion; confirm signatures/notaries are in place; and check completed forms against the owner’s requirements before submission
Maintain accurate pursuit and past-project data for proposal use, including project statistics, contract values, delivery method, scope, schedule, safety data, references, and related logs
Work in CRM database, working with the Corporate PMO (I.T. Project Management Office)
Manages and assists with regional CRM data input and reporting
Manages regional prequalification process and takes the lead on completing submittal information
Manages and takes lead on Corporate third-party Prequalification Systems such as Avetta, ISNetworld, and TradeTapp
Assists Estimators with filling out bid forms and proposal submission
Attends weekly regional BD/Estimating Meetings
Gathers project Metrics from estimators for each bid and updates database
Responsible for organizing and distributing materials for Safety Week across all BCE Companies
Assists Safety with various co-worker communication programs and materials. (IIF Training and Safety posters)
Responsible for Award applications and submittal content. (Such as AGC, AIA, ACI, Build Ohio, etc.)
Responsible for providing regional projects to Marketing for the corporate website
Provides administrative support on an as needed basis for Marketing, Business Development, and Estimating