Preconstruction Coordinator

Baker Construction•Charlotte, NC

About The Position

The Preconstruction Coordinator assists throughout the preconstruction process, including researching market and project leads, completing prequalifications, developing marketing collateral, creating presentations, preparing business development proposals, and providing administrative support during estimating. The role serves as the CRM database subject matter expert and helps develop and distribute corporate safety communications. The position supports regional and corporate business development, estimating, marketing, and safety activities. Duties include maintaining CRM and prequalification information, coordinating proposals and marketing materials, supporting meetings and events, tracking market and project metrics, and providing administrative assistance as needed. Work is performed safely, productively, and effectively.

Requirements

Bachelor’s degree in Sales, Marketing, or Communications, or five years of equivalent experience, or an equivalent combination of education and experience.
Proficiency with Microsoft Office and Adobe Creative Suite.
Effective written and oral communication skills.
Ability to write reports, business correspondence, and procedures.
Ability to work with mathematical equations involving percentages, ratios, addition, subtraction, multiplication, and division.
Ability to work alongside co-workers in a team environment and collaborate with colleagues in related business departments when gathering prequalification information.
Ability to research and analyze different types of data.
Ability to organize and prioritize work and manage time effectively.
Ability to evaluate information and select appropriate content for collateral documents.

Responsibilities

Oversee the CRM database in coordination with the Corporate PMO.
Manage and assist with regional CRM data entry and reporting, and train new CRM users.
Research business planning, new markets, products, and services as directed; update and maintain the Prequal Master repository.
Manage the regional prequalification process and lead completion of submittal information.
Manage and lead corporate third-party prequalification systems, including Avetta, ISNetworld, and TradeTapp.
Assist estimators with bid forms and proposal submissions.
Facilitate monthly business development meetings with Regional BD Leads and a third-party marketing resource; attend weekly regional BD/Estimating meetings and monthly CRM Project Meetings.
Gather project metrics from estimators for each bid and update the database.
Create presentations and produce proposals for business development.
Create, organize, and maintain marketing collateral related to business development and preconstruction, including project profiles.
Create and update resumes and organization charts for business development needs.
Coordinate trade show events and assist with administration of the Baker Classic Golf Outing and Regional Service Awards.
May serve as an association board member and/or represent the company at Allied Construction Industry events.
Organize and distribute Safety Week materials across BCE Companies and assist Safety with co-worker communication programs and materials, including IIF Training and safety posters.
Prepare award applications and submission content, such as for AGC, AIA, ACI, and Build Ohio.
Provide regional project information to Marketing for the corporate website.
Track current market metrics and create Economic Quarterly Dashboards.
Identify current and future Top 10 customers.
Monitor media for project leads and customer news.
Provide administrative support as needed for Marketing, Business Development, and Estimating.