Preconstruction Coordinator

Tri-City Group•Des Moines, IA

9d•Hybrid

About The Position

Tri-City Group is seeking a Preconstruction Coordinator to join the team supporting efficient processes throughout the Midwest region. The Preconstruction Coordinator provides administrative and process support for all preconstruction activities, departmental workflows and communications, project documentation, proposal development, and ensures compliance with established standards.

Requirements

Associate degree in business administration, construction management, project management, or a related field
Two or more years of administrative, project coordination, proposal, or document control experience, preferably within the construction or engineering industry
Experience supporting preconstruction, estimating, procurement, or project management activities
Experience coordinating proposals, bid documents, vendor communications, and project turnover documentation
Exceptional organization and attention to detail
Process-driven mindset
Self-motivated with the ability to work independently
Administrative workflow coordination
Document and information management
Professional written and verbal communication
Time management and prioritization
Continuous improvement mindset

Responsibilities

Establish and maintain project folders and standardized directory structures
Oversee documentation integrity, updates, and file locations
Download, organize, and manage bid documents, drawings, specifications, and related materials.
Maintain project contacts/distribution lists
Coordinate project setup, establish routine meeting cadence for internal/external project communications
Schedule meetings specifically for preconstruction milestones/deadlines, prep and distribute meeting agenda, materials related to the meeting objectives, and during meetings record details to send after the in a recap, including meeting minutes
Maintain action logs, decision logs, and other administrative project records
Distribute nondisclosure agreements (NDAs) and track their completion
Issue Requests for Proposal (RFPs) to vendors and subcontractors at the direction of the technical owner
Track bidder participation, proposal submissions, and quotation status
Coordinate non-technical communications with vendors and subcontractors
Maintain accurate vendor and subcontractor contact information
Manage the Long-Lead Product Submittal Packages (from Vendors to Client) during the preconstruction period