HVAC Estimator / Preconstruction Coordinator

Trueline•Oklahoma City, OK

4d•$90,000 - $105,000•Onsite

About The Position

Seeking a Commercial HVAC Estimator / Preconstruction Coordinator to take ownership of the estimating and preconstruction for the expanding commercial division. This is a high-visibility opportunity for an HVAC estimating professional who wants more autonomy, direct access to ownership, and a clear path toward future estimating leadership.

Requirements

Commercial HVAC or mechanical estimating experience
Strong understanding of commercial HVAC systems and construction
Ability to read and interpret plans, specifications, and addenda
Hands-on takeoff experience
Experience developing labor, material, equipment, and subcontractor pricing
Familiarity with vendor and manufacturer pricing
Understanding of RFIs, submittals, change orders, and project closeout
Strong organization and attention to detail
Strong written and verbal communication skills
Comfort working directly with General Contractors and vendors
Proficiency with professional estimating or takeoff software
Ability to work independently and take ownership of the estimating process
Ability to manage multiple bids and project deadlines simultaneously
Ability to work onsite in Oklahoma City

Nice To Haves

QuoteSoft experience
iSqFt experience
PlanHub experience
BuildingConnected experience
Mechanical Project Management experience
Preconstruction coordination experience
Commercial ductwork estimating experience
Commercial piping estimating experience
Controls estimating experience
Sheet metal estimating experience
Experience preparing shop drawings or submittals
Experience helping improve estimating processes
Experience developing relationships with local General Contractors
Interest in future Lead Estimator or Estimating Manager responsibilities

Responsibilities

Own commercial HVAC estimating and preconstruction from bid invitation through turnover
Review plans, specifications, addenda, and bid documents
Perform detailed takeoffs for HVAC equipment, ductwork, piping, accessories, controls, and related systems
Develop labor budgets, production assumptions, material pricing, and equipment costs
Obtain and evaluate vendor and subcontractor pricing
Identify scope gaps, specification conflicts, coordination issues, and project risks
Prepare complete, competitive, and profitable estimates
Manage bid calendars, deadlines, and project invitations
Prepare and submit proposals and bid packages
Attend pre-bid meetings, site visits, and walkthroughs
Communicate directly with General Contractors, vendors, and project stakeholders
Follow up on bid status and awarded opportunities
Prepare and manage submittals and shop drawings
Prepare, submit, and track RFIs
Identify, price, and track change orders
Participate in project kickoff and turnover meetings
Maintain organized project documentation
Prepare warranties, O&M manuals, and closeout packages
Build and maintain relationships with General Contractors, vendors, and industry partners
Help determine which commercial opportunities are the best fit for the company
Support the continued growth and development of the commercial HVAC operation