Pre-Production Assistant

Phillip Jeffries•Fairfield, NJ

7d•$27 - $29•Hybrid

About The Position

At Phillip Jeffries, we believe beautiful design begins with passion, integrity, and connection. What started in 1976 as a small family business with just ten grasscloths in a New Jersey garage has grown into a global luxury brand offering more than 1,000 wallcoverings to designers and architects around the world. Through decades of growth, our values remain the foundation of everything we do. We are committed to craftsmanship, creativity, and delivering exceptional experiences at every touchpoint. Your focus will be on delivering high-quality sales tools on schedule, ensuring PJ sales tools are produced and distributed on time, and supporting the Product Launch Manager in executing production responsibilities. If you're detail-oriented, able to manage multiple priorities, and thrive in a fast-paced environment, we’d love to have you on our team as the Pre-Production Assistant at our Fairfield, NJ location!

Requirements

Experience supporting product production or pre‑production processes, including coordination with vendors, internal teams, and production partners
Understanding of production schedules, timelines, constraints in regards to printing, swatching, material handling and logistics
Expertise with Excel, including pivoting, vlookups, graphs, and moderate-advanced formulas
Fluency in printing, graphic layouts programs
Experience with cross-departmental collaboration
Understanding of core business concepts like gross profit margin, supply chain processes, product development and basic marketing
Project management experience
Basic understanding of logistics and quality inspections

Nice To Haves

Interior Design industry experience a plus

Responsibilities

Manage the production process of new PJ sales tools for launch and companion sales tools
Collaborate and gain alignment on new sale tool concepts and proposals from Product Marketing, creative, and product data
Become an intricate part of our Launch Team by meeting weekly to provide updates to the on production timelines and schedules
Support the Product Launch Manager to execute on production responsibilities for launch in a timely manner
Coordinating internal needs with Operations, Logistics and IT to efficiently and successfully launch sales tools on time
Research potential new sales tools for continuous improvement
Managing vendor relationships and communication relevant files/information to align with Phillip Jeffries needs.
Oversee the efficient and timely production of sales tools, ensuring they meet quality and quantity standards in alignment with the launch calendar
Lead proofing on sales tools for launch and coordinating process with internal proofing team
Ensuring all Rep Kits for PJ Sales Team are produced and delivered on time
Coordinate Launch Sales tool production timelines and receipt of inventory with PJ Sample Department and PJ Receiving teams
Tracking and ensuring all Launch sales tools were delivered on time to all proper recipients
Partner with Finance by following up to ensure all Production invoices are accounted for, reviewed and closed out.

Benefits

Competitive hourly rate ranging from $26.78 - $29.22, based on your experience based on prior experience
Annual bonus opportunity to reward your performance
Cost of Living increases that honor your growth and commitment
Generous retirement plan with an automatic company contribution of approximately 10 percent with no employee match required
Comprehensive medical coverage with employee premiums as low as $40 per month
Coverage options for spouse, domestic partner, civil union partner, and family
Health Reimbursement Account (HRA) to offset medical expenses
Prescription, dental, and vision coverage to support whole-person wellness
Flexible Spending Accounts (FSAs) for healthcare and dependent care
Employee Assistance Program that supports your mental, financial, and physical well-being
Pet insurance for your four-legged companions
16 paid personal days each year to relax, recharge, or travel
Paid holidays including New Year’s Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas Eve, Christmas Day, and New Year’s Eve
Additional paid time off during our annual company closure between Christmas and New Year’s
Earn extra paid time off by completing your annual wellness physical
Up to three paid days each year to give back through volunteer work
Structured onboarding with clear 30, 60, and 90-day milestones and continued training for long-term success
Exclusive employee discount on Phillip Jeffries wallcoverings to elevate your home
Access to Working Advantage with discounts on travel, entertainment, and everyday purchases