V105C - Pre-Litigation Paralegal Specialist II
About The Position
The Pre-Litigation Paralegal Specialist II supports the pre-litigation legal team by maintaining accurate, complete, and organized case files throughout the early stages of litigation. Working with paralegals and attorneys, the role manages medical records, billing documentation, liens, and settlement-related materials that contribute to case readiness and outcomes. The position involves detailed documentation, persistent follow-up with providers and clients, and communication in a fast-paced legal environment. This is a remote role with office hours of 8:30 AM to 5:30 PM EST. Monthly compensation ranges from $1,150 USD to $1,220 USD. The posting describes the role as the “Pre-Litigation Paralegal Assistant” in its job description, while the position title is “Pre-Litigation Paralegal Specialist II.”
Requirements
- At least 1 year of experience as a legal assistant or in a legal support role, and/or a related bachelor’s degree in legal studies.
- Strong attention to detail and accuracy in file management.
- Excellent organizational and documentation skills.
- Strong written and verbal communication skills.
- Ability to follow up persistently with providers and third parties.
- Ability to manage multiple tasks and deadlines simultaneously.
- Comfort handling repetitive, follow-up-driven tasks.
- Proficiency with Microsoft Office and case management systems.
- Ability to work collaboratively with paralegals and attorneys.
- English language proficiency.
Nice To Haves
- Prior experience in personal injury or pre-litigation environments.
Responsibilities
- Support pre-litigation paralegals and attorneys by maintaining case documentation and assisting with daily case needs.
- Confirm advance costs and value screen subtotals against accounting records.
- Locate account numbers and verify dates of service and billed amounts.
- Calculate health insurance payments and support lien dispute processes.
- Send medical and billing authorizations to providers and collection agencies.
- Confirm bills and payments are accurately reflected in value screens.
- Track response timelines and follow up when responses are delayed.
- Open liens and assist with lien-related documentation.
- Follow up on escrow items and confirm final payments or balances.
- Review prior file handler notes to verify case accuracy.
- Request and track reductions and upload related documentation.
- Confirm payment addresses for providers and insurance carriers.
- Disburse checks and scan copies into the system for record-keeping.
- Assist with preparing settlement statements and ensure balances are current.
- Cross-reference bills between case documents and value screens.
- Identify missing bills and notify paralegals when documents are needed.
- Tag incoming correspondence into case files.
- Retrieve missing insurance cards from clients when needed.
- Contact medical providers to confirm balances and billing information.
- Contact clients to confirm addresses for escrow disbursements or office pickup.
- Reconfirm provider balances when verification is more than 30 days old.
- Identify health insurance information and subrogation contacts.
- Complete additional tasks as assigned to support the pre-litigation team.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
