Pre-Law Advising Coordinator

Vanderbilt University•Nashville, TN

3d•Onsite

About The Position

The Pre-Law Advising Coordinator supports the Pre-Law Advisor in organizing opportunities for pre-law students to explore legal careers and prepare for law school applications. The coordinator collaborates with the Pre-Law Advisor to develop and deliver engaging programming for undergraduate students interested in law and policy, and manages relationships with organizations and industry partners to foster legal-field internship opportunities. The role also works with campus partners in the Law School and Career Center. The coordinator provides administrative and program support, including maintaining files, student-organization contacts, resources, listservs, newsletters, webpages, and informational materials. The position coordinates events and annual Law Week, develops programming with internal and external stakeholders, gathers feedback to improve services, and maintains statistical reporting on activities and outcomes. The role also coordinates meeting and event logistics and manages program budgets and expenditure documentation, including reimbursement requests and procurement orders. It requires discretion when handling sensitive student grades and law school application information. The position is based in Nashville, Tennessee, and is expected to work in person, with some periods requiring flexibility outside typical business hours, such as evening student organization meetings. The position has no supervisory responsibilities and reports administratively and functionally to the Assistant Dean for Legal Studies at Vanderbilt Law School.

Requirements

A bachelor’s degree or equivalent relevant experience is required.
Strong written communication skills, including editing and proofreading, are required.
Strong verbal communication skills and attention to detail are required.
Ability to work effectively independently and as a team member is essential.
Ability to manage detailed work thoroughly and follow tasks through to completion is necessary.
Ability to perform complex tasks and prioritize multiple tasks or projects is necessary.
Willingness to take initiative and perform manual labor tasks while standing for long periods, with some light lifting, is necessary.
Ability to work in person in Nashville, Tennessee, and flexibility to work outside typical business hours during some periods, such as evening student organization meetings.

Nice To Haves

Experience in a higher education setting or on a law firm recruiting team is preferred.
Experience coordinating academic programs is preferred.

Responsibilities

Set up and maintain program files.
Manage administrative relationships with pre-law student organizations on campus and update contact and leadership lists annually.
Serve as the team liaison with the University’s Career Center and compile and organize resources for legal-field internship and employment opportunities.
Track and analyze Pre-Law resources and allocate them appropriately.
Maintain the Pre-Law listserv and collaborate with the Legal Studies Program Manager on the monthly newsletter.
Manage room reservations, catering, and other logistical support for campus Pre-Law programming.
Collaborate with the Pre-Law Advisor and Assistant Dean for Legal Studies to plan and execute the university’s annual Law Week.
Handle confidential and sensitive information related to student grades and law school applications with discretion and professionalism.
Plan and execute programming about legal fields with internal and external stakeholders, including alumni, parents, law school admissions offices, and employers.
Gather program feedback through surveys and assessments and use it to improve workshops and resources based on student needs.
Coordinate with the Law School Communications and Marketing team to maintain the Pre-Law Advising webpage, handout content, and other marketing and informational materials.
Design event posters, fliers, signage, and conference materials, and maintain a library of image files for those designs.
Write event descriptions and post event information to Anchor Link and Handshake.
Maintain accurate statistical reporting in Handshake and internal reporting systems, and work with the team to assess student outcomes and programming value.
Coordinate complex meeting, conference, and event logistics, including media services, printing services, and catering.
Ensure events and program activities are executed on or under budget and oversee program budgets and expenditures to maintain fiscal controls.
Prepare reimbursement requests and procurement orders using university COA and POET numbers.
Maintain documentation of program expenditures, track spending, and advise the Pre-Law Advisor of remaining balances.