Pre-Development Coordinator

Dutch Bros Coffee•Phoenix, AZ

5d•Hybrid

About The Position

The Pre-Development Coordinator is responsible for coordinating and supporting the Pre-Development team throughout the early stages of the development lifecycle. The Pre-Development Coordinator will facilitate communication and collaboration across the Real Estate, Development, Construction, and other cross-functional teams, while providing project coordination and administrative support under the guidance and general oversight of department leadership.

Requirements

Associate degree required
Minimum of 1-2 years of administrative, project coordination, or related experience preferred
Ability to support project coordination efforts, maintain documentation, and assist with tracking timelines, deliverables, and workflows
Proficient in Microsoft Office Suite, particularly Excel and Word, as well as Google Workspace
Strong written and verbal communication skills with the ability to collaborate effectively with internal teams and external partners
Ability to work effectively in a team environment while also managing assigned tasks independently
Strong organizational skills and attention to detail with the ability to manage multiple priorities
Ability to work in a fast-paced environment and adapt to changing priorities
Ability to learn new processes, systems, and software efficiently
Strong follow-through and initiative with the ability to proactively identify next steps and support team needs
Ability to prioritize daily tasks and maintain accurate records to support Pre-Development activities

Nice To Haves

Problem Solving
Technology
Communication
Collaboration
Coordination
Detail-Oriented
Organization

Responsibilities

Maintain accurate project information, documentation, records, and updates within project management systems
Schedule meetings, capture notes, and track action items with internal teams and external partners
Assist with project tracking, reporting, document organization, and milestone updates
Support communication and coordination between Pre-Development, Real Estate, Construction, and other cross-functional teams
Assist with preparing project materials, correspondence, and administrative tasks to support team objectives
Organize and prioritize tasks to help meet project timelines and department goals
Assist with maintaining project budgets, reports, and tracking tools with guidance from Pre-Development leadership
Support the preparation of project updates, growth reports, and presentations as requested
Assist with administrative projects and assignments to support department goals
Support the ongoing improvement of processes, documentation, and team resources
Assist with coordinating cross-functional meetings and maintaining communication across internal teams
Serve as a resource for providing project updates, documentation, and information to internal partners as needed
Assist with onboarding and knowledge sharing for new team members as requested
Promote positive collaboration and strong relationships across Pre-Development and partner departments
Provide administrative support to the Pre-Development team during periods of increased workload or as needed by leadership
Monitor and respond to department communications, acknowledging requests and routing questions to the appropriate team members or departments
Create and prepare written and verbal project correspondence as needed
Support project turnovers by maintaining accurate documentation and coordinating communication of new shop updates to internal teams
Assist with coordinating project-related materials, including banners, outdoor furniture, and other operational needs for new shop projects
Maintain internal tracking tools to monitor new shop completion and project milestones
Partner with the Finance team to research invoice-related questions and support project-related financial processes
Assist with processing payments to landlords or developers for new projects as needed