Pre-Construction Coordinator

A/Z Corporation•North Stonington, CT

About The Position

This position will support the preconstruction team by managing the flow, visibility, and coordination of estimating and preconstruction efforts. The primary roles and responsibilities of the position include, but are not limited to, maintaining the estimating log, ensuring real-time accuracy of project status, due dates, assignments, and values, driving alignment of opportunity data across marketing, estimating, and finance platforms, coordinating estimate setup, including estimate number creation and alignment with internal systems, tracking and supporting the go/no-go process by coordinating input, following up with stakeholders, and documenting decisions, helping to ensure estimating resources are aligned with confirmed pursuit strategy, maintaining estimating workload tracking to provide visibility into team capacity and upcoming commitments, identifying potential resource constraints and communicating conflicts early, supporting leadership with clear, actionable information to inform prioritization decisions, establishing and maintaining internal estimating milestones for each pursuit, ensuring internal review meetings are scheduled and occur at appropriate stages, monitoring progress and flagging risks early to prevent last-minute compression of effort, supporting the development of subcontractor bid lists using standardized templates, tracking subcontractor participation across trades and projects, identifying and escalating gaps in coverage early in the process, ensuring bid readiness by maintaining organized subcontractor quotes, leveling documentation, and file structures, supporting consistent folder structures and naming conventions across all projects, assisting with post-bid organization to support smooth transition to procurement and operations, standardizing and maintaining estimating platform setup within multiple estimating software across all projects, supporting consistent use of preconstruction tracking tools such as Join, ensuring alignment between estimating outputs and tracking platforms, assisting in the development and implementation of standardized workflows and best practices, and coordinating with Marketing to ensure timely delivery of estimating inputs for proposal submissions. This role also involves interfacing with Procurement, Operations, and Finance to maintain alignment of project information and promoting clear and consistent communication across project teams.

Requirements

Bachelor’s degree in Construction Management, Engineering, Business, or related field preferred
3+ years of experience in construction, estimating, project coordination, or similar role
Familiarity with construction estimating processes and subcontractor coordination preferred
Experience with estimating and project tracking software (e.g., Sage Timberline, BuildingConnected, Join) a plus
Strong proficiency in Microsoft Excel and general office software
Highly organized with strong attention to detail
Ability to manage multiple priorities in a fast-paced environment
Strong communication and follow-up skills
Proactive mindset with the ability to identify issues and drive resolution
Ability to work independently while supporting a collaborative team environment
Comfortable working in a supporting role within a fast-paced team environment
Professional demeanor with a commitment to confidentiality and business ethics

Responsibilities

Maintain the estimating log, ensuring real-time accuracy of project status, due dates, assignments, and values
Drive alignment of opportunity data across marketing, estimating, and finance platforms
Coordinate estimate setup, including estimate number creation and alignment with internal systems
Track and support the go/no-go process by coordinating input, following up with stakeholders, and documenting decisions
Help ensure estimating resources are aligned with confirmed pursuit strategy
Maintain estimating workload tracking to provide visibility into team capacity and upcoming commitments
Identify potential resource constraints and communicate conflicts early
Support leadership with clear, actionable information to inform prioritization decisions
Establish and maintain internal estimating milestones for each pursuit
Ensure internal review meetings are scheduled and occur at appropriate stages
Monitor progress and flag risks early to prevent last-minute compression of effort
Support development of subcontractor bid lists using standardized templates
Track subcontractor participation across trades and projects
Identify and escalate gaps in coverage early in the process
Ensure bid readiness by maintaining organized subcontractor quotes, leveling documentation, and file structures
Support consistent folder structures and naming conventions across all projects
Assist with post-bid organization to support smooth transition to procurement and operations
Standardize and maintain estimating platform setup within multiple estimating software across all projects
Support consistent use of preconstruction tracking tools such as Join
Ensure alignment between estimating outputs and tracking platforms
Assist in development and implementation of standardized workflows and best practices
Coordinate with Marketing to ensure timely delivery of estimating inputs for proposal submissions
Interface with Procurement, Operations, and Finance to maintain alignment of project information
Promote clear and consistent communication across project teams