Pre Audit Clerk I And II - Oahu (Ohhi)

State of Hawai'i•Island of Oahu, HI

6d•Onsite

About The Position

This recruitment is being conducted under the Operation Hire Hawaii (OH-HI) project, a targeted outreach initiative featuring an expedited hiring process, fast-tracking qualified applicants into job opportunities throughout Hawai’i. Applications received for this recruitment will be reviewed for Legal Authorization to work in the US. All applicants who pass the Legal Authorization review will be forwarded to the hiring department for consideration and an initial review of the application. Applicants who meet the initial review requirements at the departmental level may be contacted by the hiring program for an interview. All applicants interviewed by the hiring program will be notified of their selection or non-selection by the department. The forwarding of your application to the hiring department and any potential interview conducted at the departmental level does not indicate that applicants have met all Minimum Qualification Requirements. A thorough review of all applications received will be conducted by the Department of Human Resources Development and all applicants will be notified of the final disposition. Pre-Audit Clerks are concerned with the functions of examination and verification of payrolls and summary warrant vouchers for accuracy and compliance with legal and procedural requirements; verification of prices of contractual items; verification of receipts of goods or services; and the receipt and deposit of monies received by the department. Level I positions perform the full range of clerical pre-auditing work in a large department involving vouchering claims and/or payroll claims, regulations, rules, policies and procedures; and performs other related duties as assigned. Level II positions examine, prior to payment, all vouchered claims against the State for propriety of the charge against the appropriation indicated and for compliance with statutes, policies, rules and regulations; and/or examine, prior to payment, all payroll claims against the State for compliance with laws, rules and regulations, and policies as established for employees under the merit system and employees exempted from the merit system; or supervise and participate in performing the full range of clerical pre-auditing work in a large department involving vouchered claims and/or payroll claims for compliance with Federal, State and/or departmental laws, regulations, rules, policies and procedures, or under the supervision of a higher level Pre Audit Clerk, supervise the full range of clerical pre-auditing work in a large department involving vouchered claims and/or payroll claims for compliance with Federal, State and/or departmental laws, regulations, rules, policies and procedures; and perform other related duties as assigned.

Requirements

Legal Authorization to Work Requirement: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
LEVEL I: Specialized Experience: Two years of responsible clerical work experience in the preparation and processing of payroll documents/forms and/or in the preparation and processing of vouchers, invoices and statements. Such experience must have demonstrated knowledge of arithmetic and required the ability to read, understand and follow oral and written instructions; communicate orally and in writing; and make arithmetic computations.
LEVEL II: Specialized Experience: Two years of responsible clerical work experience in the preparation and processing of payroll documents/forms and/or in the preparation and processing of vouchers, invoices and statements. Such experience must have demonstrated knowledge of arithmetic and required the ability to read, understand and follow oral and written instructions; communicate orally and in writing; and make arithmetic computations.
Pre-Audit Experience: One year of progressively responsible work experience which involved the examination and verification of payroll documents/forms, invoices, vouchers, statements and other request for payment for completeness, accuracy, legality, and propriety.
Relevant substitutions as described in the Minimum Qualification Requirements may apply.

Responsibilities

examination and verification of payrolls and summary warrant vouchers for accuracy and compliance with legal and procedural requirements
verification of prices of contractual items
verification of receipts of goods or services
receipt and deposit of monies received by the department
perform the full range of clerical pre-auditing work in a large department involving vouchering claims and/or payroll claims, regulations, rules, policies and procedures
examine, prior to payment, all vouchered claims against the State for propriety of the charge against the appropriation indicated and for compliance with statutes, policies, rules and regulations
examine, prior to payment, all payroll claims against the State for compliance with laws, rules and regulations, and policies as established for employees under the merit system and employees exempted from the merit system
supervise and participate in performing the full range of clerical pre-auditing work in a large department involving vouchered claims and/or payroll claims for compliance with Federal, State and/or departmental laws, regulations, rules, policies and procedures
supervise the full range of clerical pre-auditing work in a large department involving vouchered claims and/or payroll claims for compliance with Federal, State and/or departmental laws, regulations, rules, policies and procedures