Practice Manager (Legal Administrative Assistant) - Business Law

Miller Titerle Law Corporation•Vancouver, BC

1d•CA$62,000 - CA$78,000•Hybrid

About The Position

We call our legal assistants “Practice Managers” to signal the elevated level of ownership they take in supporting the team’s success. Our Practice Managers are deeply integrated into our legal files, helping to coordinate the bigger picture and support client care by participating in client meetings, transaction calls, and logistics planning with internal teams. Our Practice Managers have a full seat at the table, and we wouldn’t have it (or survive) any other way. As a Practice Manager at Miller Titerle, you will help your team keep track of all the moving parts by coordinating workflows, tracking outstanding deliverables and documents, and generally helping us stay on top of our service commitments. You’ll also get to flex your creativity and problem-solving skills on business activities beyond client service, such as marketing and business development initiatives, firm strategic planning, and continuous improvement Practices. This particular role will involve supporting certain lawyers in the Business Law and Transactions Group, particularly in Indigenous Nations and Indigenous-owned organizations on economic development — including mergers and acquisitions, corporate structuring, and governance. While the firm is generally supportive of hybrid remote work, some in-office needs come up from time-to-time that will require you to attend the office outside of your hybrid schedule.

Requirements

Graduate of a legal administrative assistant program
3+ years experience in business law
Experience working with Indigenous Nations
Confident communication
Disciplined and takes responsibility for outcomes
Proactive and takes ownership
Enjoys taking care of others by providing excellent service
Empowers others' performance by building systems, documenting processes, and proactively anticipating needs
Eager to learn and figures out new things
Detail-oriented with an eye for design
Good at dealing with change and can gracefully "roll with the punches"
Handles stress well
Assumes positive intentions in others
Steps up to the plate when colleagues need a helping hand
Gets a thrill out of working smarter instead of harder
Masters tech tools and patiently helps others do the same
Excited about the potential of automation in the workplace
On the hunt for technology that makes life easier
Ability to proofread like a pro

Nice To Haves

Formal practice management or paralegal training
Interest in pursuing formal practice management or paralegal training

Responsibilities

Drafts legal documents based on precedents and client correspondence.
Provides administrative support for business transactions and closing matters.
Processes routine corporate transactions, with paralegal support.
Conducts due diligence searches and prepares due diligence summaries.
Prepares forms and liaises with the Finance Department regarding trust transactions.
Drafts documents in support of corporate and commercial transactions.
Obtains registry searches and manages other due diligence matters.
Prepares organizational charts.
Prepares closing books and provides administrative support for closing matters.
Revises documents based on lawyer markups.
Formats and assembles documents, including scanning and photocopying as required.
Assists with the client intake process.
Tracks and follows up on outstanding deliverables and client signatures.
Responds to ad hoc client requests.
Coordinates day-to-day administrative activities, including scheduling, courier arrangements, and client gifts.
Proactively identifies and prepares next steps for the team.
Holds the team accountable for following established procedures.
Creates and improves processes to streamline workflows.
Assists with planning and executing marketing initiatives, including blogs and webinars.
Sources and implements technology solutions to improve task and deadline management.