Litigation and Environmental, Land Use, and Natural Resources Practice Assistant (Legal Assistant/Secretary)

Stoel Rives • Sacramento, CA

21d • $56,000 - $94,000 • Hybrid

About The Position

Stoel Rives LLP is hiring a Litigation and Environmental, Land Use, and Natural Resources Practice Assistant for its Sacramento office. The position provides legal and administrative support to attorneys in the Litigation and Environmental, Land Use, and Natural Resources practice groups and reports to the California Office Administrator. It is a hybrid, non-exempt position eligible for overtime, with regular hours of 8:30 a.m. to 5:00 p.m., Monday through Friday.

The Practice Assistant prepares, formats, files, and serves legal documents; handles word processing, document comparison, and redaction; supports timekeeping, billing, and expense processing; communicates with clients and outside counsel; and assists with files, calendars, deadlines, travel, meetings, and other administrative needs. The role requires confidentiality, strong organization and proofreading, professional client service, attention to detail, and the ability to manage changing priorities in a fast-paced environment.

The position requires a high school diploma or GED and at least three years of legal administrative support experience, preferably in energy, environmental, or land use law. A certificate or college degree in an administrative assistant, legal assistant/secretary, paralegal, or related program may substitute for one year of work experience. Candidates should type at least 60 words per minute and be proficient with Microsoft Office and Adobe Acrobat. Familiarity with several law firm software applications is preferred.

The salary range is $56,000–$94,000, with actual compensation depending on skills and experience. The firm also offers an annual discretionary bonus and benefits including paid family and medical leave, PTO, remote work options, health and insurance plans, an employer-contributed health savings account, a transportation/parking plan with a monthly subsidy for eligible employees, and an annual contribution to the employee retirement plan.

Requirements

• High school diploma or GED equivalent.
• At least three years of experience providing legal administrative support.
• Type at least 60 words per minute.
• Proficiency in common office applications, including Microsoft Office and Adobe Acrobat.
• Strong organizational, grammar, proofreading, and attention-to-detail skills.
• Ability to maintain confidentiality of personally identifiable information, personal health information, and attorney-client privileged information.
• Ability to prioritize and adapt to changing priorities, coordinate resources to meet deadlines, and manage multiple tasks in a high-pressure, fast-paced environment.
• Professional demeanor, flexibility, initiative, resourcefulness, problem-solving ability, and follow-through.
• Ability to work independently and as part of an interactive team, with prompt, regular, and predictable attendance.
• Outstanding interpersonal and client service skills, and clear, effective, professional verbal and written communication skills.
• Fluent in reading, writing, and verbal communication in English.
• Ability to operate a telephone, computer, photocopy equipment, and other necessary office equipment; comprehend handwritten and typed instructions; type for extended periods; learn firm styles and software; accurately proofread and deliver phone messages; and carry files, binders, and file pouches short distances.

Nice To Haves

• Experience in energy, environmental, or land use law.
• Certificate or college degree in an administrative assistant, legal assistant/secretary, paralegal program, or related field; may substitute for one year of work experience.
• Experience with law firm software such as iManage, Visio, Emburse, Carpe Diem, Aderant, Intapp, Rendezvous, Box, Workshare Compare, Metadata Assistant, WestlawNext, WestCheck, and InterAction.
• Familiarity with state and local government structure.
• Familiarity with local, state, and federal court procedures and electronic court filing.
• Understanding of Extensible Markup Language, FERC electronic tariff filing, and electronic quarterly report requirements.
• Basic understanding of accounting.

Responsibilities

• Prepare, revise, format, file, and serve pleadings and other legal documents in courts, administrative proceedings, and agency proceedings.
• Prepare and track Freedom of Information Act requests and land use applications; track land use processes and prepare additional filings.
• Produce and edit legal documents from transcription, handwritten drafts, notes, or dictation; apply formatting and styles; proofread, label, and redact documents; and create redline comparisons using document comparison software.
• Enter, proofread, and close time entries; review, distribute, and track proformas and client invoices; manage complex proformas; resolve billing questions; and process expense reports and invoice disbursement requests.
• Communicate with clients and outside counsel by phone and email, obtain signatures, coordinate client travel for meetings and hearings, and coordinate client holiday cards and gifts.
• Provide coverage for the practice assistant team, coordinate projects with support departments, assist coworkers and timekeepers with technology or firm procedure questions, and participate in team meetings.
• Scan, copy, fax, print, organize, and maintain electronic and physical documents and files; request and review conflicts reports; open new client matters; retrieve documents; prepare and maintain notebooks; and transmit electronic documents securely.
• Maintain timekeepers’ calendars and monitor docketing deadlines; review documents for deadlines and important information; maintain contacts and working lists; distribute mail; schedule meetings and coordinate conference room and lunch reservations.
• Track CLE credits and prepare compliance reports; submit business or professional development expense approval requests; answer calls and relay messages; arrange travel; and maintain the practice group intranet page.
• Comply with firm policies, including confidentiality and insider trading policies, and perform other duties as assigned.

Benefits

• Annual discretionary bonus.
• Paid family and medical leave.
• Competitive PTO.
• Remote work options.
• Medical, dental, vision, life, long-term disability, AD&D, EAP, FSA, voluntary life, ADD, and LTC options.
• Firm-contributed health savings account.
• Pre-tax transportation and parking plan, including a $100 monthly employer subsidy for individuals who work at least three days per week in the office.
• Annual contribution to the employee’s retirement plan.
• Overtime compensation eligibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED