Legal Practice Assistant - Land Use/Environmental - LA

Meyers Nave•Los Angeles, CA

3d•$48 - $55•Onsite

About The Position

Working in Meyers Nave’s Los Angeles office, this full-time, non-exempt position provides a variety of administrative support and high-quality service to internal and external clients. The role requires thorough knowledge of firm and practice-specific administrative processes, information technology systems and research tools, as well as a broad understanding of clients, matters and associated practices. The assistant prioritizes, manages and follows through on multiple projects and communicates effectively, courteously and professionally with clients, attorneys, staff and peers. The position reports to the Director of Administration and has no direct reports. Responsibilities include preparing and filing legal documents, supporting attorneys’ calendars, meetings, travel and billing, maintaining case files, and assisting with project and business development activities. The assistant may periodically travel to client sites and work overtime as needed. Essential functions may be changed by management, including for reasonable accommodation or other reasons.

Requirements

High school diploma.
At least five years of legal secretary or legal assistant experience.
Prior litigation experience.
Superior customer service skills.
Strong organizational skills and ability to contribute to streamlining processes.
Accuracy in grammar, spelling and punctuation.
Ability to work under pressure and multitask in a fast-paced, deadline-driven environment.
Strong attention to detail.
Proactive self-starter able to work independently and in a team environment.
Experience using Microsoft Office, including strong knowledge of Word, PowerPoint and Excel.

Nice To Haves

Bachelor’s degree or paralegal certificate.
Appellate experience.
Experience using Office 365.
Experience with iManage, Best Authority, CCC Macros, time and billing systems, and Adobe Professional.

Responsibilities

Draft, review and revise legal and non-legal documents, including correspondence, memoranda, pleadings, presentations and budgets.
Format court pleadings according to applicable rules and generate tables of authorities and tables of contents using firm software.
Apply local court rules and municipal, state and federal rules of procedure.
File documents with courts and administrative bodies, including electronically where applicable.
Arrange for service of pleadings and subpoenas.
Assist with preparing and scheduling meetings, teleconferences, conferences and travel.
Organize documents and prepare binders and files for relevant legal and non-legal materials.
Review incoming mail and route it to attorneys, the Calendaring Department and others.
Maintain shared office calendars and individual attorney and director calendars in Outlook, coordinating with the Firm’s Calendar Group as needed.
Maintain electronic and physical case files and work with the Firm’s Records Group to create, review and maintain them.
Demonstrate understanding of municipal law documents, including staff reports, resolutions, ordinances, agendas and notices.
Assist with tracking and managing projects.
Enter attorneys’ billable time as requested and coordinate with billing personnel to facilitate timely review of monthly billing statements.
Proofread.
Prepare expense reports and check requests, book travel, and coordinate vendor payments when necessary.
Maintain regular, reliable and punctual attendance.
Back up secretaries during planned and unplanned absences.
Apply direction and corrections to future revisions.
Partner with attorneys to proactively manage business development activities.
Maintain composure and work efficiently and accurately in highly stressful circumstances.
Provide excellent customer service and build relationships with key staff in client offices, including through periodic travel to client sites.
Work cordially, cooperatively and productively with Firm employees.
Work overtime as needed to complete essential functions.